Financial Operations Specialist Intermediate Senior

Financial Operations Specialist (Open Rank: Intermediate – Senior) Job Summary

The CU Department of Anesthesiology seeks a Financial Operations Specialist ("Specialist") at the rank of either Intermediate Professional or Senior Professional, depending on candidate experience. The Specialist supports departmental compliance with University and CU Medicine policies by assisting with financial accounting and auditing functions (60%), creating, improving, and managing procurement processes (25%), and assisting with contract‑related needs (15%). The Specialist will serve as a key resource for administrative assistants and program managers in ensuring fiscal compliance, while developing tools and reports that inform data‑driven decisions across the department.

• Process financial transactions such as interdepartmental transfers, journal entries, cash receipts, etc.
• Prepare monthly and quarterly reconciliation and variance reports for clinical budgets, conduct monthly audits, and present GL‑level reconciliations for clinical finance divisions.
• Assist in the development of financial dashboards and analysis tools (Power BI, Smartsheet, Excel) to enhance review of financial information.
• Support the maintenance of departmental funds flow structure and proper allocations.
• Research, document, and communicate UCD and CU Medicine Finance policies and procedural updates to staff and management.
• Perform procurement tasks in purchasing systems such as CU Marketplace, CU Med COR
  360, UCD, and CU Med Concur expense systems.
• Maintain departmental listing of staff access, permissions, and cardholder data for procurement systems.
• Collaborate with department managers to develop and maintain workflows for standardized expense reporting, promoting consistency and accuracy, and help integrate tools such as Smartsheet for improved tracking.
• Process contracts from start to finish through UCD and CU Medicine processes, keeping relevant administrative leaders informed.
• Work closely with the department events lead and managers to provide current guidelines for faculty consulting and medical‑legal agreements.

• Medical and dental plan options.
• Disability, Life, and Vision insurance.
• 401(a) retirement plan – Employer contributes 10% of gross pay.
• Paid Time Off with accruals over the year.
• 22 vacation days per year (max accrual 352 hours).
• 15 sick days per year (unlimited accrual).
• 10 holiday days per year.
• Tuition assistance available at all CU campuses.
• ECO Pass – reduced-rate RTD bus and light rail service.

• Bachelor's degree in business, business administration, finance, accounting, healthcare administration, public administration, information systems, or a directly related field from an accredited institution.
• 1 year of professional level experience in finance, contracting, vendor relations, and/or procurement.

• Bachelor's degree in the same fields as above.
• 2 years of professional level experience in finance, contracting, vendor relations, and/or procurement.

• 2+ years progressive experience in finance, contracting, vendor relations, and/or procurement.
• Experience using purchasing and/or contracting systems such as Concur, Marketplace, and COR
  360.
• Experience in higher education and/or an academic medical environment.
• Familiarity with University and CU Medicine procurement and contract policies and procedures.
• Experience with financial database reporting and presentation.

• Ability to source, allocate, and control funds from various internal and external sources.
• Ability to prioritize, plan, organize, implement, and coordinate procurement, contract, and administrative activities.
• Ability to take direction and use independent judgment to proactively identify and address problems.
• Proficiency with computer/web-based applications, including Power BI, Smartsheet, Excel, Word, PowerPoint, Outlook.
• Effective written and oral communication skills.
• Ability to establish and maintain effective working relationships with a diverse population.
• Outstanding customer service skills.
• Commitment to…