HRSS Specialist ; Entry or Intermediate

Department: School of Medicine, Office of the Dean, HR Shared Services

Job Title: HRSS Specialist Open Rank (Entry or Intermediate)

Position #:  – Requisition # 41321

Nature of Work: This is an exciting opportunity to join a human resources team at the University of Colorado. Human Resources Shared Services (HRSS) manages and streamlines human resources functions for participating departments in the School of Medicine on the Anschutz Medical Campus. The Anschutz Medical Campus fosters collaboration amongst students, researchers, and clinicians in one of the largest academic health centers in the nation.

Campus architecture and state‑of‑the‑art technology bridge education and research with two world‑class hospitals:
University of Colorado Hospital and Children's Hospital Colorado.

University of Colorado Anschutz is seeking applications for a Human Resources Specialist. This full‑time University Staff (non‑classified) position will serve as a resource to participating basic science and clinical departments and divisions by providing support, guidance, and interpretation of Federal, State, University, and School of Medicine laws, rules, regulations, policies, and procedures, assuring compliance in a variety of human resources areas, which include recruitment, selection, and faculty affairs processes.

The person in this role will work closely with the Administrators of all participating departments and collaborate with the School of Medicine's Human Resources and Faculty Affairs teams.

The ideal candidate for this position will be an energetic individual who is ready to help create change and be part of a group of professionals dedicated to collaborative approaches, relationship building, and positive outcomes.

• Manage day‑to‑day recruitment activities for student employees, University Staff, and Faculty through the Human Capital Management (HCM) and CU Careers systems.
• Assist departments in sourcing candidates, reviewing job descriptions and announcements, screening applicants, conducting job analyses, and developing assessment tools in consultation with subject matter experts.
• Participate in University Staff and Faculty search processes.
• Coordinate faculty affairs recruitment and selection functions.

• Facilitate onboarding for new employees, including collecting required documents, scheduling orientations and training, coordinating physician credentialing and privileging, badging, and key access.
• Draft offer letters for new hires.
• Create and process HCM transactions related to compensation, positions, and personnel actions.
• Support and facilitate transactions such as additional pay, transfers, FTE changes, and promotions.

• Maintain accurate and timely records to ensure compliance with Federal, State, and University laws, regulations, policies, and procedures.
• Collaborate with the HRSS Manager to develop standard operating procedures and support process improvement initiatives.
• Serve as a resource on HR policies and procedures.
• Assist with the preparation and distribution of annual base, salary, and incentive letters for faculty.
• Perform other duties, tasks, and projects as assigned.

• Serve as a liaison with the International Student and Scholar Services Office to coordinate visa and work authorization processes (J‑1, H‑1B, O, TN, OPT, Permanent Resident applications) for Faculty, Postdoctoral Fellows, Research Associates, and students.

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in‑person meetings.

The…