HR, and Operations Professional Intermediate and Senior

Department:
Surgery

HR, and Operations Professional (Open Rank: Intermediate and Senior)

Position #:  – Requisition #: 41405

This full-time University Staff (non-classified) position will be responsible for leading all human resources and administrative operations for the Divisions of G.I., Trauma and Endocrine Surgery (GITES) and Surgical Oncology within the Department of Surgery, including Burn, Trauma and Acute Care Surgery (TACS), Surgical Trauma Intensive Care Unit (STICU), Colorectal, Bariatrics, Surgical Oncology Highlands Ranch Hospital, Surgical Oncology Anschutz Medical Campus.

Under the supervision of the Division Administrative Director, the HR & Operations Professional will work collaboratively with the Human Resources Shared Services (HRSS) team to provide them with accurate and complete information when requesting positions, hires and transactions. This position will also manage the paid time off tracking process for faculty members within the divisions, as well as submission of additional shift pay for faculty through the system (CU Time).

Lastly, this position will be the first point of contact for onboarding, additional pay, time collection, promotions, yearly increases, job posting, and office and laboratory moves for both faculty and staff employees.

At the senior level, this role will independently oversee division responsibilities in relation to onboarding, human resources, and administrative operations.

• Oversee faculty office and research lab space, ensuring proper allocation and usage.
• Coordinate updating Faculty Information Management System (FIMS) profiles and associated websites.
• Recommends changes, and initiates activity to improve and streamline internal processes and procedures to provide time savings, cost savings and facilitate effective operations.
• Provide day-to-day administrative program support to the Division of GI, Trauma, Endocrine Surgery and Division of Surgical Oncology and affiliate institutions.
• Makes recommendations for required resources, documents, personnel, and facilities for programs.
• Assist Admin IIIs with arranging candidate Skype and in-person interviews with faculty.

• Work with faculty and administrative staff to gather information for various HR transactions and coach on best course of action
• Effectively manage and request HR transactions, hiring requests, and position requests to the Surgery HR team.
• Assist with the requesting of volunteer clinical faculty, adjoint, adjunct, and post-doctoral positions acting as a liaison between the Division and the Surgery HR team.
• Develop and draft comprehensive job descriptions and letters of offer for new faculty
• Expertly handle and request faculty and staff terminations to the HR team
• Oversee and manage faculty and staff onboarding for the divisions to ensure onboarding moves along smoothly.
• Maintain accurate records for all personnel files for faculty and staff in the divisions.
• Process additional pay for faculty members with precision and accuracy.
• Provide HR guidance and counsel.
• Ensure compliance with HR policies and procedures in all HR transactions
• Manage faculty time off and leave submissions for multiple divisions.
• Coordinate with affiliate hospitals to ensure incoming faculty are onboarded.
• Fulfill additional duties and responsibilities as required, demonstrating a strong commitment to achieving departmental objectives.

Onsite – this role is expected to work onsite and is located in Aurora, CO.

Hybrid – this role is potentially eligible for a hybrid schedule, 3 days per week on campus, 2 days a week remote. This position will be required to be in-person for the first several months and as needed for meetings. Approval for…