Accounts Payable Specialist

Summary

Performs a variety of financial activities including processing, recording, updating, and reconciling financial information.

Essential Job Functions

• Maintain a wide variety of fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail for compliance.
• Maintain vendor files for accuracy and relevancy. This includes the set‑up and maintenance of ACH and non‑ACH vendors.
• Receive and verify invoices, check requests and vendor statements to ensure proper payment processing.
• Respond to and support the online check request process.
• Maintain working relationship with vendors and respond timely to enquiries.
• Provide ongoing training to designated site‑based financial staff and maintain the AP handbook.
• Maintain the process for employees to receive direct deposit reimbursements.
• Process a variety of fiscal information (e.g., accounts payables, checks, ACH payments, etc.) for the purpose of providing necessary information for completing transactions.
• Process insurance account payments and reconcile unclaimed property checks.
• Process level designated activity fund and sport official payments.
• Assist auditors for the purpose of providing required information and coordinating necessary project activities. Prepare reports or spreadsheets as needed.
• Resolve billing and statement discrepancies for the purpose of accurate accounting.
• Monitor outstanding purchase orders for the purpose of verifying that goods have or will be received. Close open purchase orders as authorized by department/supervisor.

Skills, Knowledge, Abilities

• Knowledge of bookkeeping practices and procedures.
• Ability to set up and maintain accurate records.
• Ability to maintain confidentiality.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to use basic Excel functions such as sorting, filtering, and VLOOKUP.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
• Ability to process paperwork accurately according to standardized procedures.
• Demonstrate organizational and time management skills.

Physical Abilities

Works in standard office and school building environments.

Education/Certification/Qualifications

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to an associate’s degree and 2–3 years of experience.

Equipment

Use standard office equipment such as personal computers, printer, copier and fax machines and telephone.

Work Environment

Work in standard school building environment.

Travel Requirement

Travel between schools may be required.

Supervisor

Comptroller

Other Duties

Perform other duties as assigned.

Rate of Pay

Starting rate of pay is $22.50‑$32.00; experience will be considered. Final rate of pay will be aligned with those already in the District with similar experience.

Benefits

Benefit information can be found here:
Benefit Package 12 month non‑exempt.

Working Conditions

District Office.

Selection Procedure

Qualified candidates will be contacted by the appropriate building administrator.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Accounting/Auditing and Finance

Industries

Education Administration Programs

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