Staff Accountant – Accounts Payable & Accounts Receivable

Location:

Aurora, IL Position Summary The Staff Accountant – AP/AR will be responsible for managing daily accounts payable and accounts receivable activities, including vendor invoice processing, customer billing, collections, account reconciliations, and supporting month-end closing activities. This position will work closely with Finance, Operations, Supply Chain, Sales, customers, and vendors to ensure accurate financial records and effective financial controls.

• Process vendor invoices and ensure accuracy, proper coding, and required approvals.
• Perform three-way matching between purchase orders, receiving records, and invoices.
• Prepare vendor payment schedules and support payment processing.
• Maintain vendor records and reconcile vendor statements.
• Monitor accounts payable aging and resolve outstanding issues.
• Support AP-related accruals and month-end closing activities.

• Prepare and issue customer invoices based on sales orders, contracts, and shipping documents.
• Apply customer payments and maintain accurate cash receipt records.
• Monitor accounts receivable aging and follow up on overdue balances.
• Communicate with customers regarding payment status and account discrepancies.
• Perform customer account reconciliations.
• Support collection activities and cash flow management.

• Assist with month-end and year-end closing activities.
• Prepare account reconciliations and maintain supporting documentation.
• Support external audits, tax filings, and financial reporting requirements.
• Assist with improving accounting processes and internal controls.
• Maintain accurate accounting records in accordance with US GAAP.

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 3+ years of accounting experience, with hands-on AP and AR experience.
• Knowledge of US GAAP and accounting principles.
• Experience with accounting software such as Quick Books, ERP systems, or similar platforms.
• Strong Microsoft Excel skills.
• Strong attention to detail and ability to manage multiple priorities.
• Good communication and problem-solving skills.

• Experience in manufacturing, medical device, or international business environments.
• Experience supporting external audits or internal control improvements.
• Experience with inventory accounting or cost accounting is a plus.
• Bilingual English/Mandarin is preferred.

• High level of accuracy and accountability.
• Ability to work independently in a fast-paced environment.
• Strong organizational and analytical skills.
• Ability to collaborate effectively with cross-functional teams.