Financial and Grants Secretary

Job in Aurora, Kane County, Illinois, 60505, USA

Listing for: Indian Prairie School District 204

Full Time position
Listed on 2026-10-25

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk
Accounting
Office Administrator/ Coordinator, Accounting Assistant, Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections

Salary/Wage Range or Industry Benchmark: 21.25 - 23.3 USD Hourly USD 21.25 23.30 HOUR

Position Type:
Clerical/ Secretary - 12-Months
Date Posted: 10/22/2026
Location:

Crouse Education Center

Description

Perform duties to assist with the processing of purchase orders, disbursements, and deposits for all revenue generating and grant accounts. This is a 1.0 FTE, 12 month position.

Job Summary

Perform routine bookkeeping tasks and maintain assigned budget records. Prepare and process purchase orders and payment authorizations.

Support the PO process for various accounts, which includes assigning a PO number and accounting code, obtaining necessary approvals, and submitting the order to the vendor.

Support the product receipt and reconciliation process for various accounts, which include verification of product and PO, inventory of items and/or repackage for distribution, submit invoice for payment. This may include lifting, moving and delivery of materials within and outside the CEC.

Reconcile various account finances monthly (activities, projects, grants and workshops) and provide a report to the appropriate administrator.

Use various databases to track and monitor account transactions and prepare reports as needed.

Manage and maintain district's online payment system including, but not limited to product creation, maintenance, and resolution of staff and parent inquiries.

Provide end user support and/or training to staff and/or parents on the operational use of the online payment system.

Oversee the fee waiver process, the annual collection of student fees, and the refunding of payments through the online payment system.

Work with the district collection agency for student fee collection.

Assist accounts payable with processing partially imported Amazon invoices for payment in district's ERP system

Assist accounts payable with input of new vendors in the district's ERP system

Compile, maintain, and file all reports, records, and other documents as required.

Prepare correspondence, forms, reports, manuals, and presentations for others as needed.

Answer and respond to incoming calls and electronic communication.

Demonstrate proficiency using the technology and computer-based programs provided by the District to effectively manage and organize files, communication, records and databases.

Provide general business office support.

Perform other duties as assigned.

Working Conditions

Within an office setting in the District Office.

Rate of pay

$21.25-$23.30/hour

Benefits

Benefits as described in IPCA contract can be fo und here: IPCA Agreement .

Selection Procedure

Qualified candidates will be contacted by the appropriate administrator.