Administrative Analyst Iii - Clinical And Anatomical Services - Administration

PLEASE BE ADVISED that this position is covered by the collective bargaining agreement between Cook County and the Retail, Wholesale and Department Store Union Local 200 (RWDSU – 200). Pursuant to the collective bargaining agreement, Cook County will exhaust internal eligible applicants prior to considering external applicants. Cook County is assembling a list of qualified candidates for this position that will be considered should the position not be filled with internal eligible applicants.

Location:
John H. Stroger Jr. Hospital

Department:
Clinical & Anatomical Services - Administration

Shift: 8:00 A.M. TO 4:00 P.M.

Posting Salary: $48.769 Hourly

Salary is commensurate with years of experience indicated at time of application submittal. Experience not disclosed or documented at the time of application will not be considered for initial step placement.

Job Summary RWDSU LOCAL 200

The Administrative Analyst III will perform a wide variety of professional analytical and administrative duties in support of department functions, operations, and programs. The typical duties will consist of, but not limited to, personnel management/processing, assisting with budget management/analysis, purchase order and payment processing, data collection, analysis, interpretation and reporting, initiation of special projects and other specialized functions, and coordination of assigned activities with other departments, divisions, outside agencies, and the general public.

This position is exempt from Career Service under the CCH Personnel Rules.

• Schedules interviews, initiates hiring, credentialing/re-credentialing and employment exit processes and monitors progress on an ongoing basis. Tracks the vacancy status of positions assigned to the department.
• Conducts department/division-level orientation and routine training. Ensures staff are trained to use systems/applications relevant to job functions. Evaluates competency on an on-going basis.
• Develops work schedules.
• Monitors compliance with all CCHHS mandatory requirements for employed staff members and voluntary providers within the department/division.
• May directly supervise other support staff members as applicable.
• Oversee timekeeping functions, verifies attendance records, maintains employee benefit time-off request records; consults with supervisor regarding time and attendance discrepancies;
  Troubleshoots payment/benefit time errors with payroll department.
• Assists leadership with development and management of department/division budgets.
• Initiates, coordinates and monitors purchasing and payment processes for goods and professional services with supply chain management and financial operations staff. Maintains purchasing and payment records in electronic and/or paper files.
• Collects, analyzes and interprets data and produces management reports (utilizing current software and/or applications) to support the department's/division's quality plan and operational needs.
• Coordinates department/division meetings, prepares agendas and minutes; creates and maintains meeting documentation in electronic and/or paper files.
• Works with Information Technology department to troubleshoot system and/or application problems.
• Collects material to review, investigate and resolve patient and employee complaints in conjunction with other relevant CCH staff.
• Develops and maintains positive relationships with coworkers, patients and visitors.
• Serves as backup for other higher level administrative support staff.
• Manages and/or participates in special projects.
• Performs other duties as assigned.

• High School Diploma (Must provide proof at time of interview) and seven (7) years of high-level administrative experience supporting a department head or a…