Administrative Assistant

Definition:

The Administrative Assistant is responsible for providing day to day administrative support of local operations.

Reports To:

Director of Operations

Specific Duties :

Processes all incoming and outgoing mail.

Works to ensure security of buildings and all other company property.

Organizes, codes and processing all vendor invoices for signature for President.

Answer administrative phone lines and be able to function as a backup Dispatcher as needed.

Acts as Custodian for operations petty cash account, reconciling account, requesting additional funds, etc.

Assists President and Billing staff with field crew follow up field documentation.

Assists President and Billing staff with researching patient information related to transport documentation and billing.

Maintains security and privacy of all company and patient information at all times in accordance HIPPA and all other local, state and federal regulations.

Is responsible for maintaining billing and patient care records in accordance with proper HIPAA and document retention standards.

At all times sets an example of professionalism for others to follow. Places customer service, compliance and safety above all else.

Demonstrates complete knowledge, understanding and compliance of company policies and procedures

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

Clearly express him/herself verbally and in writing

Demonstrate the ability to learn and apply knowledge.

Use effective verbal and written communication.

Perform all dimensions per job description.

Analyze problems and develop practical solutions.

Manage time in a multi-tasking environment.

Prioritize based on changing need.

Interact effectively with others. Position involves speaking and interacting with a variety of persons over the telephone

Reports to assigned shifts on time and properly groomed in appropriate business attire.

Perform other duties related to administrative functions as directed or needed.

Minimum Requirements:

Must have excellent administrative skills and be very detailed orientated.

Must be able to simultaneously manage multiple projects successfully.

Must be punctual and able to meet deadlines as assigned.

Physical Requirements:

The ability to reach, push and pull.

The ability to sit or stand for long periods of time.

The ability to use a computer keyboard and write for extended periods of time.

The ability to lift and maneuver 35 pounds without difficulty.

The ability to complete all job duties.