Project Agreements Manager

The Project Agreements Manager is responsible for owning and managing Miller Clapperton’s project agreement process from initial receipt through final execution. This role serves as the internal authority and gatekeeper for all project agreements, including subcontracts, purchase orders, order confirmations, and other project-specific contractual instruments.

This position functions as a senior individual contributor with process ownership and functional authority, but without direct people management responsibilities. The Project Agreements Manager works closely with Preconstruction and Project Management to ensure agreements are reviewed, negotiated, tracked, and executed in a disciplined, consistent, and timely manner. The role also supports Project Managers by interpreting project agreements and assisting with the drafting and review of proactive and reactive contractual notice letters.

Project Agreement Ownership

• Own the project agreement lifecycle from receipt through execution, including subcontracts, purchase orders, order confirmations, and sub-subcontractor agreements.
• Review, analyze, and negotiate project agreement language using established standards, approved positions, and fallback language.
• Coordinate internal reviews and approvals required to move agreements to execution.
• Track agreement status, outstanding issues, and execution progress to ensure timely completion.
• Drive accountability across Preconstruction, Project Management, and other stakeholders to prevent delays and bottlenecks.

Process, Standards, and Compliance

• Serve as the gatekeeper for contractual compliance related to project agreements.
• Establish, maintain, and continuously improve procedures, templates, checklists, and workflows related to project agreements.
• Ensure consistency in contract review, negotiation positions, and documentation across all projects.
• Identify recurring risk patterns and recommend process or standard improvements to reduce exposure.

Project Management Support & Notices

• Support Project Managers in interpreting project agreement provisions and understanding contractual rights and obligations.
• Assist with drafting, reviewing, and refining proactive and reactive contractual notice letters.
• Serve as a required compliance checkpoint for notice content and contractual alignment prior to issuance.
• Provide guidance on contract-driven requirements when engaged by Project Managers, Senior Project Managers, or the Director of Project Management.

Legal Coordination

• Act as a central intake and coordination point for legal questions related to project agreements.
• Interface directly with external legal counsel on routine matters, while escalating higher-risk or strategic issues to the Chief Executive Officer.
• Organize and synthesize information, correspondence, and recommendations from legal counsel for executive review.
• Support efficient use of outside counsel by preparing materials, managing scope, and maintaining documentation.

Administrative Responsibilities

• Maintain organized and accurate records of executed agreements and related documentation.
• Manage contract data entry, filing, and document control as part of the overall agreement process.
• Coordinate execution logistics, including chasing signatures and required documentation as necessary.

• Background in construction contracts, subcontract administration, legal studies, paralegal work, or related experience; multiple professional entry paths are acceptable.
• Strongly preferred experience within the construction industry, with subcontractor experience favored; GC experience acceptable.
• Demonstrated ability to manage complex processes independently and drive outcomes without direct supervision.
• Exceptional organizational skills and attention to detail.
• High level of judgment, discretion, and professionalism in handling sensitive and confidential matters.
• Proven ability to communicate clearly and confidently with Project Managers, Preconstruction staff, Executives, and external partners.
• Comfortable operating in high-accountability, sometimes adversarial situations while remaining professional and solution-oriented.
• High-agency mindset with the ability to stand firm on standards while remaining practical and solution-oriented.

Reports directly to the Chief Executive Officer.

Exempt

This job description provides a general overview of the position’s duties and requirements. It is not a comprehensive listing of all responsibilities or qualifications. The Company reserves the right to modify, add, or remove duties and assign additional responsibilities as needed.