Accounts Specialist - Payroll

Join to apply for the Accounts Specialist - Payroll 45-25 role at Housing Authority of the City of Austin
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Established in 1937, the Housing Authority of the City of Austin (HACA) is a national leader in providing safe, healthy and affordable housing options for the Austin community. HACA’s mission is to cultivate sustainable affordable housing communities and partnerships that inspire self‑reliance, growth and optimism.

Job Notice

Date Posted: November 5, 2025

Position: Payroll Specialist

Starting Rate: $24.95/hour

Job #: 45-25

Final date to receive applications: Open Until Filled

The Housing Authority of the City of Austin (HACA) is looking for a Payroll Specialist to join our high-performing Finance Team. This role is responsible for supporting administrative and clerical functions within the Finance Department, ensuring accurate and timely payroll processing, and maintaining financial records.

• Payroll Processing
  • Processes bi-weekly payroll, including auditing and summarizing timesheets and leave slips.
  • Enters and processes payroll data in the system.
  • Prepares and routes payroll checks and related tax returns.
• Financial Reporting & Compliance
  • Prepares payroll‑related tax returns and check requests.
  • Reconciles and transmits payroll taxes and employee benefit payments monthly.
  • Generates and distributes W‑2s, 1099s, and other financial reports.
• Data Management & Record Keeping
  • Maintains and updates employee records, including salary, benefits, direct deposit, and tax information.
  • Compiles and verifies payroll data for accuracy.
  • Assists in generating reports related to payroll and Assisted Housing payments.
• System Maintenance & User Support
  • Performs routine system monitoring, backups, and minor equipment maintenance.
  • Assists users with payroll system troubleshooting and training as needed.
• General Accounting Support
  • Assists with reconciliations, general ledger entries, and grant reporting.
  • Prepares quarterly reports and submits to taxing authorities.
  • Supports financial closeout activities.
• Other Duties
  • Responds to payroll-related inquiries.
  • Performs other assigned tasks as directed by the supervisor.

• Qualified candidates must possess:
  • Associate’s degree in Business, Accounting, Finance, or a related field, plus one year of experience; OR
  • High school diploma/GED with two to three years of payroll or accounting experience; OR
  • An equivalent combination of education and experience.
  • Strong knowledge of accounting principles and payroll processing.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Access).
  • Excellent attention to detail, organizational, and communication skills.
• Preferred candidate should possess:
  • Bachelor’s degree in Accounting, Finance, Business Management, or a related field.
  • Four to five years of payroll or accounting experience.
  • Ability to work with individuals from diverse backgrounds.
  • Strong analytical and problem‑solving skills.
  • Experience with financial software and payroll systems.

• Paid sick leave, annual leave, birthday leave & federal holidays
• 100% of employee health insurance premiums paid by the agency