Accounting Technician

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**** All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
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* Working Title:

** Accounting Technician
** Institution:
** Riverland Community College
** Classification

Title:

** Accounting Technician
** Bargaining Unit / Union:
** 207: AFSCME - Technical
** City:
** Austin
* * FLSA:
** Non Job Exempt
** Full Time / Part Time:
** Full time
** Employment Condition:
** Classified - Unlimited
** Salary Range:**$22.91 - $33.28
** Job Description
** The position is responsible for processing all external and internal vendor payments for Riverland Community College and the Riverland Bookstore. Responsible for acting as administrator for the College purchasing card and fuel card programs.
** PRINCIPLE RESPONSIBILITIES
**** 1**. Responsible for the processing of local and state treasury payments for the college and the Riverland Bookstore in the college’s accounting software system. Prior to payment, review invoices for services/goods provided and match the appropriate purchase order and receive confirmation from the purchaser that services/goods have been received in the accounting software system with an accurate date the items were received.

Follow up on invoiced items that have matching expectations in the accounting software system to ensure payment is made within the supplier’s terms.
** Priority:
** Essential
** Percent of Time:
** 40%
** 2**. Responsible for the reconciliation of vendor statements and other miscellaneous accounts payable functions. Monitor the Statewide Accounting System (SWIFT) on a daily basis to check for rejected payments. Correct rejected payments so that they will post successfully. Follow up with tracking payments made but not received by the vendor. Review SWIFT to find status of check (cashed or uncashed) and warrant number and complete proper forms to have warrant reissued.

Verify and monitor for outstanding open purchase orders and notify the cost center managers of open purchase orders that are more than 3 months old to determine if purchase order should be cancelled or left open. Provide accounts payable samples to auditors as requested during college audits.
** Priority**:
Essential
** Percent of Time**: 15%
** 3**. Responsible for the management of the college purchasing card and fuel card programs. Processing of all approved college purchasing cards. Review purchasing card application form to ensure it is completed with required signatures and card limit amounts are entered. Set up a new card holder in the US Bank Access online system and enter merchant codes allowed and spending limits.

When the card is received conduct an orientation session with the card holder, so they are informed on proper use of the card and the steps to reconcile credit card charges online through the college’s accounting software system. Resolve purchasing card declines and missing or lost cards. Suspend or close cards, as necessary. Provide guidance to card holders to investigate suspected fraudulent activity and work with US Bank to resolve.

Reconcile credit card purchases with US Bank monthly card statement. Review credit card purchase expense reports from every card holder that had a charge during the month, verify the cost center used and route the expense report forward for approval from the card holder's supervisor. Process all requests for US Bank Voyager fuel cards. Request new fuel cards from Voyager with the appropriate individual name on card.

Educate fuel card holders on how to use the card and documentation required to be retained. Collect gas receipts and signatures on purchases each month and verify them with the mileage logs.
** Priority:
** Essential
** Percent of Time**: 30%
** 4.
** Responsible for unique accounts payable functions. Manage the monthly electronic cell phone approval process by routing cell phone invoices to users and getting approval from users and their supervisors. Annually, confirm cell phone users’ business need for their phone with their supervisor. Input monthly utility bills and trash removal into the B3 Benchmarking system used by Minn State so energy use can be evaluated and monitored.

Monitor purchasing cards, cell phones,…