Time & Billing Specialist

Time & Billing Specialist at Novogradac & Company LLP

The Time & Billing Specialist performs a variety of accounting support functions in the Finance Department. This position assists with preparing and validating client invoices, maintaining client accounts, and reviewing employee time. This position will report to the Time & Billing Supervisor with oversight from the Assistant Controller.

The firm has one available position in any of the following locations:
Atlanta, GA;
Austin, TX;
Cleveland, OH;
Dover, OH;
Long Beach, CA;
Portland, OR; or St. Louis, MO.

• Maintain accuracy of client account data within the ERP accounting system.
• Review employee and partner timesheets for accuracy, completeness, and adherence to firm policies.
• Review client invoices for accuracy and distribute monthly invoices through mail and email.
• Process time and billing adjustments.
• Monitor and respond to internal and external inquiries in the support queue related to time entry, billing questions, and client account updates.
• Create and process ad hoc invoices.
• Process client credit card refunds and download and report on client confirmation and credit card transactions.
• Follow‑up on client accounts that have non‑deliverable addresses.
• Prepare journal entries for accounts receivable adjustments, including payment transfers, client refunds, and write‑offs.
• Produce ad hoc reports related to time and billing.
• Additional ad hoc duties and projects as assigned.

• Strong computer skills, including solid Microsoft Office suite experience, especially Excel, and experience using accounting software systems.
• Excellent verbal and written communication skills.
• Strong organizational and follow‑through skills, performing work accurately with strong attention to detail.
• Ability to meet deadlines and effectively prioritize a fast‑paced and varied workload.
• Sound understanding of financial concepts.

Associate degree or college‑level coursework, preferably in accounting or finance, plus 1‑3 years of related billing, accounts receivable or accounts payable experience and/or an appropriate balance of education and work experience.

Bachelor's degree in accounting and prior experience working in a professional services firm.

To be considered for this position, interested candidates must apply via our company website.

• Competitive salary with continuous market review ($43,000 - $51,000 depending on experience). More is possible if experience dictates.
• Increased number of paid holidays per year.
• Flexible working hours and work arrangements.
• Remote and hybrid opportunities.
• Inclusive workplace, strong professional growth and development opportunities.
• Competitive benefits package.
• 401(k) package with firm profit‑sharing.
• Discretionary annual bonuses for eligible positions & CPA bonus plan.
• Strong emphasis on quality work‑life integration.
• Dress for your day policy.
• Resources of a national firm.
• Opportunities to engage with our active Employee Resource Groups (ERGs), affinity groups, and advance your career within a supportive, inclusive environment.

Novogradac is committed to ensuring a fair and inclusive recruitment process, making reasonable accommodations to individuals with disabilities or special needs throughout the application process. We encourage applicants from all backgrounds, identities, and experiences to apply.

Novogradac & Company LLP is an equal‑opportunity employer. Novogradac’s culture is centered on education, acceptance, innovation and opportunity. We value diversity and respect the different perspectives that each of our employees bring to Novogradac, no matter their age, race, religion, gender identity or sexual orientation. We are committed to creating an equitable and inclusive workplace for our entire workforce.