DPS - FIN - Accounts Payable Technician

Perform highly complex (senior-level) technical accounting support work. Process invoices, travel vouchers or credit card statements for products and services, accuracy, and adherence according to current policies and procedures. Review invoices to determine the accuracy of encumbrances, billing amounts, vendor information, and reconcile identified discrepancies regarding item(s) or services being billed. Initiate vouchers for payment of invoices or travel vouchers and enter relevant data into a computerized accounting system.

Work under limited supervision, with considerable latitude for the use of initiative and independent judgment.

The following Military Occupational Specialty codes are generally applicable to this position.

Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

• 1. Perform detailed reviews and process payments for invoices for various products and/or services, travel vouchers, or credit card statements. Review receiving reports and verifies accuracy of all invoice data and vendor information. Research, resolve and edit any past due amounts, fees, fines and/or taxes. Calculate extensions and totals shown on the invoice to verify accuracy.
• 2. Track invoices and/or travel vouchers using internal tracking systems to ensure payments are made in a timely manner.
• 3. Prepare spreadsheets as needed to calculate and document the pro-rated allocation of invoice amounts among various budgets. Contact vendors or Department employees to clarify or obtain needed information, documentation, or approvals, and to coordinate credits to be applied.
• 4. Monitor status of invoices and/or travel vouchers awaiting additional information, documentation, or approval; document budgetary responsibility for accrued interest due to processing delays.
• 5. Code and process payment of invoices and/or travel vouchers charging identified budgets for payment in the State Comptroller's Accounting System (CAPPS) Centralized Accounting and Payroll/Personnel System. Prioritize workload and schedule payments to comply with legislative provisions of the Prompt Payment Act and avoid the accrual of interest charges.
• 6. Research delinquency, termination, and/or disconnect notices to establish payment status and contact vendors for resolution. Respond to inquiries from vendors and Department employees regarding the receipt, processing stage, and warrant issuance for all assigned invoices. Review and request receipts, documentation, or verification of all travel related or credit card expenses. Query the automated accounting system to determine status and to identify actions required to activate transactions rejected due to technical error.
  
  Identify purchases which may be capitalized, code payment appropriately and forward information to the appropriate accounting office to be added to asset inventory.
• 7. Operate a personal computer to enter, retrieve, edit, and balance the accounts payable information into the Centralized Accounting and Payroll/Personnel Systems (CAPPS), or Uniform State Accounting System (USAS) automated accounting systems; and to prepare reports, correspondence and other communication using word processing and spreadsheet software applications.
• 8. May work with departments to initiate and establish vendor setups and accounts to ensure accurate and timely payments.
• 9. May prepare a variety of monthly or annual reports pertaining to contract orders, vendors, gasoline deliveries, or other accounts payable operations.
• 10. May perform detailed review and process replenishments for established petty cash accounts.
• 11. May process cash refund documents from Department components.
• 12. May process…