Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy manufacturing environment in Austin, Texas. This contact to permanent position is ideal for someone who brings strong payables knowledge, dependable communication, and the ability to stay organized while managing a high volume of transactions. The person in this role will help keep vendor payments accurate, timely, and aligned with financial controls while working closely with internal teams and external partners.

Responsibilities:
• Process vendor invoices from receipt through entry, confirming details are complete, accurate, and consistent with company guidelines.
• Compare invoices against purchase orders and receiving records to ensure payments are properly supported before approval.
• Investigate billing mismatches and coordinate with purchasing, receiving, and other departments to resolve issues quickly.
• Prepare and record vendor payments through methods such as check runs, ACH, and wire transactions according to established schedules.
• Maintain well-organized accounts payable files and supporting documentation to assist with audit readiness and compliance needs.
• Reconcile vendor statements and accounts payable activity on a regular basis, helping ensure balances are current and accurate.
• Contribute to month-end close activities by reviewing payables data and supporting account reconciliations and reporting.
• Assist with regulatory and internal compliance tasks, including vendor tax documentation and 1099 preparation.
• Track open invoices and aged payables, providing updates and insights that support cash flow visibility and payment planning.