TDA – Grant Payment Specialist

Salary Information: B19, $4,450.00 / MO.
State Classification: 1920 – Grant Specialist II
FLSA Status: Exempt
Posting Number
: 26-57083-1
Location
:
Austin, TX
Telework Option: TDA does not offer telework, and all employees are required to be physically present for work.

The Texas Department of Agriculture Financial Services Division supports TDA programs by performing financial duties in the areas of accounting, budget, purchasing, and contracting. The Grants Office oversees numerous state and federal grant programs, including but not limited to:
Rural Hospital Capital Improvement Program, Rural Nursing Stipends, Agriculture Grant Program, State Trade Expansion Program, Marketing Enhancement Grant Assistance, Home Delivered Meals Grant, Boll Weevil Eradication, Surplus Agricultural Grant, Specialty Crop Block Grant, and the State of Texas Agricultural Relief program.

The Grants Payment Specialist will perform complex grant financial processing and compliance work, including reviewing, analyzing, and processing reimbursement requests across multiple programs serving small businesses, non-profits, and agricultural producers. Ensure accuracy, allowability, and adherence to grant terms, contracts, and applicable state and federal requirements. Maintain financial records and support payment-related monitoring activities You will work under general supervision with moderate latitude for the use of initiative and independent judgment.

Review and approve requests for reimbursement submitted by grantees to ensure accuracy, completeness, and compliance with grant terms and approved budgets. Verify supporting documentation (e.g., invoices, receipts, personnel records) to confirm costs are allowable, properly categorized, and incurred within the grant period.

Prepare and submit payment recommendations in accordance with established policies and timelines. Maintain accurate payment records and supporting documentation within the grant management system; ensure timely and precise data entry.

Monitor expenditures against approved budgets/performance reports and identify discrepancies, unallowable costs, or potential compliance concerns. Assist in identifying and escalating potential non-compliance issues related to financial reporting and reimbursement requests.

Communicate with grantees to resolve payment issues, request additional documentation, and address deficiencies in submissions. Address issues, develop solutions and resolve non-compliance issues by investigating and resolving discrepancies and complaints or other concerns.

Respond to constituent and grantee inquiries in an accurate and timely manner via written, telephone, or in-person communication. Provide post-award training and technical assistance to grantees, staff, and stakeholders regarding reimbursement procedures, documentation requirements, payment processing, and reporting expectations. Offer clear guidance to resolve issues related to payment requests and ensure compliance with grant terms and applicable requirements.

Support grant closeout by reviewing final reimbursement requests and ensuring all financial obligations are met in accordance with grant requirements.

Follow all TDA policies and procedures.

Perform other duties as assigned.

Bachelor’s degree (One year of work experience related to the primary responsibilities may substitute for one year of college).

One (1) year work experience in the following (or closely related) fields: grant payment processing, financial review specialist, contract specialist, or grants and contracts coordinator/management.

Bachelor’s degree with major coursework in Business Administration,…