Payroll Specialist

PCSI is looking for a Payroll Specialist to join our corporate Payroll team. As a Payroll Specialist, you'll support the day-to-day administration of payroll and help maintain compliance with company policies and regulatory requirements: federal, state, local, and specific to federal contracts.

You'll process payroll for a group of PCSI's worksites, assist with reconciliations and audits, and support process improvement projects. You'll also be a key point of contact for employees with payroll questions and partner with teams across the organization to resolve payroll issues.

We're looking for someone who has a good foundation in payroll, asks thoughtful questions, and is interested in continuing to build their skills and expertise.

• Based at the Corporate Headquarters office in south Austin, TX.
• Monday-Friday hybrid schedule, up to 2 days per week remote.
• Must be located in the Austin, TX metro area.

• Annual bonus opportunity up to 6%.
• Comprehensive medical, dental, and vision coverage with 100% employer-paid premiums for Employee Only plans.
• 401(k) with company match up to 6%, with pre-tax and Roth options, and 100% immediate vesting upon eligibility.
• Company-paid short-term and long-term disability, plus additional voluntary benefit options.
• 21 days of PTO each year, in addition to all federal holidays.

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, partnerships, and innovation. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few.

We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life’s journey is at the heart of what we do.

• Oversee the delivery of efficient and effective Payroll Administrative Services, including payroll processing and the processing of new hires, transfers, relocations, terminations, and changes to employment conditions.
• Ensure systems are set up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union).
• Assist UKG with wage garnishment and child support requests.
• Review and audit employee timecards for accuracy before payroll processing.
• Provide additional payroll processing support, including over payment recoupment and manual payroll inputs (i.e., FMLA and PTO accruals), and deliver internal and external payroll reporting requirements.
• Assist with year-end processes, including reconciliations and W-2 processing.

• Review, analyze, and reconcile payroll data according to established timelines, standards, and procedures.
• Review, analyze, and maintain labor allocations to ensure payroll costs are accurately charged to the appropriate contracts and departments.
• Support and participate in payroll compliance audits by reviewing payroll data, validating records, and assisting with the resolution of identified discrepancies to ensure regulatory and policy compliance.
• Ensure strict compliance with internal and external policies and regulations.
• Assists Payroll Manager in annual audit of financials.

• Research employee payroll inquiries and answer questions through the payroll ticketing system.
• Develop and maintain close professional relationships with assigned sites, team members, HR,…