Accounting Associate - Part Time

Description

JOB DESCRIPTION

The Accounting Associate is responsible for maintaining accurate and timely financial records for the parish in accordance with diocesan policies, established internal controls, and generally accepted accounting principles. This position supports the financial operations of the parish by processing financial transactions, maintaining accounting records, reconciling bank accounts, tracking income and expenses, and preparing financial reports.

The Accounting Associate works closely with the Director of Accounting, Pastor, and Chief Operating Officer and other designated parish personnel to ensure the responsible stewardship of parish funds and resources.

The position requires discretion, accuracy, integrity, confidentiality, and a commitment to supporting the mission and ministry of the Catholic Church. The person must be a practicing Roman Catholic.

As beloved sons and daughters of God, we, the parish of Saint William, are called to proclaim, by word and deed, the Gospel of Jesus Christ, crucified and risen. By the guidance of the Holy Spirit and the grace of the Sacraments, we endeavor to lead all souls to heaven by fostering spiritual healing and equipping all people for the work of ministry.

We are a vibrant, growing parish seeking a full-time Accounting Bookkeeper who is a strong servant leader with the ability to work creatively in a fast-paced environment. The Accounting Bookkeeper will use this position to strengthen the parish’s financial accuracy and stability and become an effective member of the Saint William staff.

Primary responsibility is to pray 30 minutes per day. You are welcome to use our perpetual adoration chapel.

• Maintain accurate and complete financial records for parish operations.
• Record all income, expenses, deposits, and other financial transactions in the parish accounting system.
• Maintain and reconcile the general ledger and applicable subsidiary accounts.
• Ensure transactions are properly documented and coded to the appropriate accounts and departments.
• Maintain organized financial records, invoices, receipts, and supporting documentation.
• Assist with month-end and year-end financial closing procedures.
• Maintain records in accordance with diocesan accounting policies and applicable financial reporting requirements.

• Receive, review, and process vendor invoices for payment.
• Verify that invoices have appropriate approvals and supporting documentation.
• Prepare checks or electronic payments in accordance with parish procedures.
• Maintain vendor records and resolve invoice discrepancies.
• Monitor payment due dates and help ensure vendors are paid accurately and on time.
• Reconcile vendor statements and maintain accounts payable documentation.

• Record parish income, including offertory collections, donations, fundraising proceeds, religious education fees, facility-use fees, and other receipts.
• Prepare and record bank deposits in accordance with established parish procedures.
• Reconcile recorded income with bank deposits and supporting documentation.
• Maintain accurate records of restricted and designated funds.
• Assist with tracking income and expenses for parish ministries, programs, and special collections.

• Assist with the accurate recording and reconciliation of weekly offertory collections.
• Maintain appropriate documentation for collection counts and deposits.
• Record individual contributions in the parish contribution-management system, as assigned.
• Assist with preparing annual charitable contribution statements for parishioners.
• Maintain confidentiality of donor…