Senior Payroll Specialist

Administration
6210 US-290 E
Austin, TX 78723, USA

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members:
Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit

Performs duties necessary for the calculation and payment of accurate wages and salaries using payroll and timekeeping software. Responsible for data entry/verification within payroll and/or timekeeper systems. Generates/reconciles payroll reports and distributes pay checks. Reviews timekeeping entries by supervisors and/or employees, processes historical adjustment entries, and communicates with supervisors and employees to resolve issues as necessary. Reconciles output from timekeeping software to payroll software and then from payroll software to final output.

Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

• Completes payroll processing (start to finish) to include verify HR data input from Personnel Action Forms, deduction authorizations, calculate mid-cycle salary changes, data entry for W-4 Forms, Direct Deposit Authorization forms, and other supplemental earnings (such as Heart of CMS award, bonus, vacation donation, accrual cash-in, accrual payout, extra session, etc) and paycheck distribution.
• Preps and imports pay data files into the payroll system.
• Researches independently to resolve critical payroll issues.
• Proposes payroll process improvements.
• Runs payroll reports for reconciliation purposes.
• Reconciles payroll accounts as assigned.
• Works on various accounting requests, outstanding check research, over/under payment correspondence, making entries to correct labor allocations.
• Generates and reconciles reports each pay cycle, then submits online to appropriate agencies via appropriate website (i.e. pension).
• Runs payroll reports for reconciliation purposes.
• Assists with creation/updates to payroll procedures.
• Maintains files in an organized manner, which includes labeling and filing in appropriate folders.
• Creates Wire data for Financial Analyst for payroll accounts to ensure appropriate funds available for payroll processing.
• Works with Finance team members to ensure data is booked correctly from the payroll system.
• Answers incoming phone calls and emails regarding payroll questions.
• Assists employees with timekeeper Time Stamp issues.
• Assist with completion of timekeeping system audits and reports findings to Payroll Manager.

• Assists payroll manager with financial audit requests.
• Performs other duties as assigned.

Required: High school diploma or equivalent. Five (5) or more years of previous work experience processing payroll from start to finish. Three (3) or more years of Excel, Word, Access and previous timekeeping system experience (i.e. auditing timecard entries/totals) and BI reporting. Specific experience related to pro-rate salary calculations, supplemental earnings, payroll distribution and job costing entries required.

Preferred: Use of ADP Workforce, Ultimate Software, and Kronos software.

• MS Office applications skills.
• Knowledge of or ability to learn payroll rules and regulations.
• Strong organizational skills with ability to create/update written procedures.
• Strong attention to detail.
• Ability to handle multiple projects simultaneously
• Excellent interpersonal & problem solving skills.
• Ability to work in a team environment.
• Ability to engage others, listen and adapt response to meet others’ needs.
• Ability to align own actions with those of other team members committed to common goals.
• Excellent computer and keyboarding skills, including familiarity with Windows.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities.
• Ability to perform job duties in a professional manner at all times.
• Ability to understand, recall, and communicate, factual information.
• Ability to understand, recall, and apply oral and/or written instructions or other information.
• Ability to organize…