Payroll Manager

Administration
6210 US-290 E
Austin, TX 78723, USA

ABOUT AUSTIN REGIONAL CLINIC:

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members:
Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit

PURPOSE: Responsible for all aspects of payroll from timecard transactions to final pay on the employee’s check, W-2, tax reporting and financial reporting. Collaborates with the systems personnel to ensure the systems are programmed accurately to reflect the companies’ pay policies as well as compliance with all regulations. Understands the underlying payroll and time system functionality to ensure pay and transactions are processed accurately.

Understands the downstream impact of the payroll transactions to the GAAP financials, cost reporting (EAR), physician compensation, pro-forma and projections, and ensures transactions are recorded properly to reflect the needs of each. Performs and ensures payroll duties required to pay employees for multiple companies with complex payroll calculations are performed accurately and timely. Ensures all payroll procedures/policies are in compliance with company, federal and state regulations.

Provides subject matter expert support and end user testing for payroll related systems. Performs reviews on payroll entries by payroll technicians for completeness and accuracy. Prepares and/or collaborates with team for reconciliations of all payroll related balance sheet accounts. Carries out all duties while respecting confidentiality and promoting the mission and philosophy of the organization(s) supported.

ESSENTIAL FUNCTIONS:

• Sets department goals in conjunction with Controller, establishes priorities and monitors work priorities of staff as assigned.
• Thoroughly understands all functions of the department and systems utilized to conduct work.
• Coordinates workflow of payroll department to ensure timely and accurate payroll processing and accounting.
• On-boards new employees, organizes ongoing training and cross-training where possible.
• Develops staff to function independently while fostering a team environment.
• Completes employee performance reviews in a timely manner, including implementing the counseling and discipline process when appropriate.
• Manages employees’ hours and ensures adequate staffing at least possible costs and within budget.
• Collaborates with the leadership of the organization to ensure understanding and accurate application of pay policies through monitoring and routine meetings.
• Ensures high level of customer service provided by payroll department
• Payroll Accounting
• Assists in the accurate posting of all payroll activity to the general ledger.
• Prepares and/or collaborates with team in the reconciliation of all payroll related balance sheet accounts.
• Assists in the maintenance of payroll interface to the general ledger.
• Ensure all payroll accruals are recorded properly in the general ledger.
• Resource for administrative and operational staff on payroll related issues.
• Prepares and/or reviews payroll funding to external parties and between companies ensuring accuracy and timeliness.
• Prepares required returns and/or reviews and reconciles companies’ payroll related tax filings prepared by third-party vendor for accuracy and compliance with state and federal regulations within the required filing deadline
• Reconciles Milliman and Schwab reports…