Bookkeeping Specialist

Part- time contract role - to Full time employment.

Next Assist LLC is seeking a detail-oriented and experienced Quick Books Manager to oversee bookkeeping operations, maintain accurate financial records, and manage day-to-day accounting tasks for our business and clients.

The ideal candidate will have hands-on experience with Quick Books Online, strong organizational skills, and the ability to manage financial data accurately while meeting deadlines.

• Manage day-to-day bookkeeping using Quick Books Online.
• Record and categorize income, expenses, and business transactions.
• Maintain accurate general ledger records.
• Reconcile bank accounts, credit cards, and financial statements.
• Track accounts payable and accounts receivable.
• Monitor outstanding invoices and follow up on overdue payments.

• Create, issue, and manage customer invoices.
• Track payments, refunds, credits, and outstanding balances.
• Assist with vendor bills, payment records, and expense tracking.
• Maintain organized financial documentation for clients.
• Communicate professionally with clients regarding invoices and missing records.

• Prepare monthly Profit & Loss statements and Balance Sheets.
• Generate cash flow and expense reports.
• Assist with month-end closing procedures.
• Identify discrepancies and resolve bookkeeping errors.
• Provide accurate financial summaries to management and clients.

• Set up and maintain Quick Books Online accounts.
• Manage the chart of accounts and transaction classifications.
• Import and organize financial data.
• Assist with connecting bank accounts, payment processors, and other business tools.
• Maintain confidentiality and follow appropriate financial data security practices.

• Minimum 23 years of hands-on bookkeeping experience.
• Strong working knowledge of Quick Books Online.
• Experience with bank and credit card reconciliations.
• Knowledge of accounts payable, accounts receivable, and invoicing.
• Ability to prepare and interpret basic financial statements.
• Strong attention to detail and accuracy.
• Proficiency in Excel or Google Sheets.
• Excellent written communication and organizational skills.
• Ability to work independently and manage multiple client accounts.

• Quick Books Online Pro Advisor certification.
• Experience managing bookkeeping for small businesses or multiple clients.
• Familiarity with payment platforms such as Stripe, Pay Pal, or Wix Payments.
• Basic understanding of U.S. bookkeeping practices and sales tax tracking.
• Experience coordinating with accountants or tax professionals.

• Accurate and timely transaction categorization.
• Bank and credit card accounts reconciled monthly.
• Invoices issued promptly and outstanding payments tracked.
• Monthly financial reports delivered on schedule.
• Minimal bookkeeping errors and unresolved discrepancies.
• Proper organization and confidentiality of financial records.

We are looking for someone who is organized, trustworthy, accurate, and capable of keeping our financial operations running smoothly.

Role & responsibilities