Payroll Manager

Payroll Manager

Location:

Remote (LATAM, Philippines, or India). You must keep at least 5 hours of daily overlap with U.S. Pacific Time business hours.

Compensation: $3,200 - $3,600 USD per month ($38,400 - $43,200 annually)

Reports to:

VP of Finance

Team:
Finance

Tube Science is a performance-driven creative and media company that helps brands create, test, and scale high-performing video advertising.

We work in a fast-moving, highly collaborative environment where accuracy, ownership, and thoughtful service matter.

We’re looking for an experienced payroll professional to fully own U.S. payroll, contractor payments, and Employer of Record (EOR) payroll support across the company, and to help build the payroll function as we grow.

You’ll be the company's payroll owner, accountable for how payroll runs from start to finish. You'll partner closely with Finance, HR, Accounting, employees, and external payroll partners.

Success in this role means our people are paid accurately and on time, payroll data stays clean, and discrepancies are resolved quickly. It also means our processes stay compliant and audit-ready as the company grows.

• Own regular and off-cycle U.S. payroll processing in Rippling.
• Validate payroll inputs, including new hires, terminations, compensation changes, bonuses, deductions, and reimbursements.
• Administer and reconcile contractor payments.
• Coordinate payroll and bonus processing for employees engaged through EOR partners.
• Validate EOR payroll calculations, and reconcile invoices and statements against internal records.
• Manage multi-state payroll requirements, including tax withholding, overtime, final pay, state registrations, tax notices, filings, and reconciliations.
• Administer benefits deductions, garnishments, retirement contributions, and other payroll deductions.
• Keep payroll and employee data in Rippling accurate, and troubleshoot configurations, reports, workflows, and records.
• Investigate payroll discrepancies, find root causes, and drive issues through to resolution.
• Serve as the primary point of contact for employee payroll questions.
• Support payroll-related audits, census requests, and benefits or insurance reviews.
• Manage year‑end payroll activities, including W‑2/1099 processing, annual reconciliations, and related tax requirements.
• Build and maintain payroll SOPs and controls, and find ways to improve accuracy, efficiency, and audit readiness.

• You’re an experienced payroll professional who has directly owned U.S. payroll. Your experience goes beyond coordinating payroll inputs for another person or provider to process.
• 5+ years of payroll experience, including at least 3 years directly administering U.S. payroll.
• Hands‑on experience processing payroll in Rippling.
• Experience managing multi‑state U.S. payroll. California and/or New York experience is strongly preferred.
• Hands‑on experience applying California overtime rules, tax exemptions, and state final‑pay requirements.
• Strong knowledge of U.S. payroll taxes, wage deductions, federal and state requirements, and off‑cycle payroll.
• Experience independently investigating and resolving payroll discrepancies.
• Strong Excel or Google Sheets skills, particularly for reconciliations and payroll reporting.
• Strong numerical reasoning and exceptional attention to detail.
• Professional fluency in spoken and written English.
• Strong communication and customer‑service skills for handling sensitive employee payroll questions.
• The ability to work independently, manage recurring deadlines, and take ownership in a fast‑paced environment.

• Payroll tax registrations, notices, and agency correspondence.
• 401(k), workers' compensation, or payroll tax audits.
• Employee census requests and…