Contingent Staffing Coordinator

• Department:
  Regional Support and Leadership
• Compensation: USD 50,000 - USD 52,500 - yearly

About KIPP Texas Public Schools

KIPP Texas Public Schools is a free, public charter school network with more than 45 Pre-K - 12 schools across Austin, Dallas-Fort Worth, Houston, and San Antonio. With over 30 years in Texas, we work together with our families and communities to prepare students for college, career, and beyond! Our schools provide a high-quality, well-rounded education built on academic success and personal growth, where all students learn and thrive in a productive, safe, and joyful way!

As one of the earliest charter networks in Texas—founded in Houston in 1994 and operating as KIPP Texas since 2018,we hire dynamic, collaborative, and dedicated individuals with an unyielding belief that every child will succeed. Join a Team and Family with an unwavering commitment to creating classrooms, offices, and communities rooted in academic success and joy. If you are passionate about joining a mission-driven community that wants every child to "run to school", the KIPP Texas Team and Family is for you!

KIPP Public Schools is a national network of public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all. We are a network of 278 schools with nearly 16,500 educators and 190,000 students and alumni.

The Contingent Staffing Coordinator is responsible for coordinating contingent workforce activities and ensuring the accurate, timely processing of vendor invoices related to temporary staff, contractors, and other contingent workers. This position serves as a liaison between staffing agencies, hiring managers, Procurement, and Accounts Payable to verify invoice accuracy, reconcile billing discrepancies, monitor contract compliance, and support efficient contingent workforce operations.

Receive, review, and process vendor invoices for contingent staffing services.

Verify invoice accuracy against approved timesheets, purchase orders, contractual rates, and staffing agreements.

Reconcile hours worked, bill rates, overtime, expenses, and other applicable charges.

Investigate and resolve invoice discrepancies by communicating with staffing vendors, hiring managers, and Accounts Payable.

Ensure invoices are coded correctly and submitted for approval and payment within established deadlines.

Track invoice status, pending approvals, payment issues, and outstanding vendor balances.

Maintain accurate records of invoices, supporting documentation, approvals, and vendor communications.

Maintain accurate contingent worker and vendor records in workforce management, procurement, or financial systems.

Vendor and Stakeholder Management

Serve as the primary point of contact for vendor inquiries related to invoices, billing discrepancies, and payment status.

Collaborate with Accounts Payable, Procurement, Human Resources, and department managers to resolve processing issues.

Communicate invoice requirements, documentation standards, and submission deadlines to staffing vendors.

Escalate unresolved billing issues and payment delays to the appropriate stakeholders.

Attend all vendor bi-weekly meetings and report out on invoices.

Reporting and Compliance

Prepare reports on invoice volume, processing status, outstanding payments, and billing discrepancies.

Support invoice audits and ensure compliance with company policies, vendor contracts, purchase orders, and approval procedures.

Identify opportunities to improve invoice processing efficiency, accuracy, and turnaround times.

Maintain confidential workforce and financial information in accordance with company policies.

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