HVAC Accountant

Time zone:
Must be available during Mountain Standard Time (MST) business hours

Compensation: $8-$12 per hour
, commensurate with experience

The company is seeking a highly detail-oriented and independent Accountant to manage daily financial operations for a growing HVAC business. This role is critical in maintaining financial accuracy, supporting decision-making, and ensuring real-time visibility into company performance.

This Accountant works mainly inside Service Titan
, owning three things every day: getting completed jobs invoiced, keeping job costs accurate, and making sure every job expense lands on the right job. You'll make sure what happens in the field shows up correctly in Service Titan, Quick Books Online and , so the owner sees real-time profit by job.

You’ll work independently, follow a set daily, weekly and month‑end routine, and help improve our accounting workflows over time.

• Review every job completed the prior day and make sure it is invoiced, complete and accurate: pricebook items, materials and equipment, sales tax, customer details, membership discounts and financing.
• Reconcile technician field payments (card, check, cash) to invoices and record deposits.
• Export invoice and payment batches from Service Titan to Quick Books Online and resolve sync errors the same day.
• Track receivables, run AR aging, and follow up on unpaid invoices weekly.

• Track labor, materials and equipment costs on every job, comparing estimates to actuals.
• Review technician daily timesheets and job completion data so labor costs post to the right jobs.
• Review gross margin on completed install jobs each week and flag cost variances to the owner.
• Coordinate with field teams to fix missing or incorrect job data before invoicing.

• Enter purchase order receipts for parts and equipment so material costs land on the correct job.
• Code incoming vendor and subcontractor bills in  to the right account and job, matched to their Service Titan PO, and route them for approval.
• Run weekly vendor payment batches in , reconcile supply house statements, and resolve billing issues with vendors.
• Review open POs weekly (received but not billed, billed but not received).

• Match bank and credit card feeds daily in Quick Books Online and attach receipts and support for a clean audit trail.
• Process bi‑weekly payroll for technicians and virtual staff.
• Send the owner a weekly income and expense summary.
• Support month‑end close: bank and card reconciliations, AR and AP tie‑outs between systems, inventory adjustments, and monthly Balance Sheet, Income Statement and Cash Flow reports.

• Troubleshoot Service Titan accounting issues and improve workflows over time.
• Support vendor onboarding and offboarding, lien tracking, audits and compliance tasks.

• Degree in Accounting, Finance or a related field.
• 1+ year of hands‑on Service Titan experience, especially invoicing, job costing and accounting exports (strongly preferred).
• 1+ year of proven experience with Quick Books Online.
• 1+ year of accounting experience in the trades: HVAC, plumbing, electrical, mechanical or similar.
• 2+ total years of accounting experience with US companies
• Strong grasp of job costing and service‑based workflows (estimates vs. actuals, labor and material costing).
• Experience with AR, AP, payroll and monthly financial reporting.
• High attention to detail; you catch errors before invoices go out.
• Works independently with minimal supervision and makes sound day‑to‑day decisions.
• Strong organization, time management and written English for working with U.S. field staff and vendors.

• Experience managing seasonal cash flow.
• Familiarity with contractor accounting best practices.
• Experience building or improving accounting systems and workflows.