Accounts Payable Specialist

Location: Remote - candidates may reside anywhere in the United States but must be available to work Eastern Time hours

Schedule/Shift: Monday-Friday, 8:00 AM-4:30 PM EST,

Pay:$24.00 per hour

The Accounts Payable Specialist supports a project-based initiative focused on reducing invoice backlogs and improving payment processing turnaround times. This role requires strong knowledge of the full Accounts Payable lifecycle, extensive hands-on invoice entry experience, and the ability to process approximately 300 invoices per day in a fast-paced, production-driven environment. The successful candidate will independently review, code, match, and process invoices while researching discrepancies and maintaining accuracy.

Candidates must be comfortable with a defined-term assignment and working independently with minimal supervision.

• Manually enter and process high volumes of invoices, targeting approximately 300 invoices per day.

• Review, validate, code, and enter invoice information into the Accounts Payable system.

• Perform two-way and three-way matching of invoices, purchase orders, and receiving documentation.

• Review invoices, purchase orders, and proof of delivery documents for accuracy and completeness.

• Research and resolve invoice, pricing, receiving, and payment discrepancies.

• Escalate issues that cannot be resolved efficiently within established guidelines.

• Collaborate with vendors, purchasing teams, receiving departments, and internal stakeholders to resolve invoice issues.

• Monitor invoice workflows to support timely processing and payment.

• Maintain accurate records and supporting documentation.

• Meet established productivity, quality, and accuracy standards.

• Support month-end, mid-year, and year-end accounting activities as needed.

• Assist with special projects and other accounting-related duties as assigned.

• Minimum of 3 years of Accounts Payable experience, including a strong understanding of the full AP lifecycle.

• Proven experience with high-volume, manual invoice entry and processing.

• Ability to process approximately 300 invoices per day while maintaining accuracy.

• Experience with purchase orders and two-way and/or three-way invoice matching.

• Ability to review invoices, purchase orders, and proof of delivery documentation.

• Experience researching and resolving invoice discrepancies.

• Ability to work independently and manage workload with minimal supervision.

• Strong data entry, 10-key, and keyboarding skills.

• Technical aptitude and ability to navigate multiple systems.

• Proficiency in Microsoft Office, particularly Excel.

• Experience working with ERP or Accounts Payable systems.

• Strong attention to detail, organization, and communication skills.

• Ability to work in a fast-paced, production-focused environment.

• Availability to work the assigned Eastern Time schedule.

• Experience with Oracle ERP systems.

• Experience supporting purchasing, receiving, inventory, or supply chain operations.

• Knowledge of basic accounting principles.

• Inventory reconciliation or cycle count experience.

• Strong analytical and problem-solving skills.

• Previous experience in high-volume Accounts Payable projects or backlog reduction initiatives.

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