AP Lead: AI-Driven, -Impact Payables

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G&A Full Time Sortera Technologies, Inc., Austin, TX, US

30+ days ago Requisition

Why this role exists

Sortera uses AI-powered sensing and sortation to turn mixed non-ferrous scrap into high-purity aluminum and other alloy feed stocks for automotive and rolling customers. We are scaling plant throughput and preparing the finance organization for the next stage of growth.

That puts unusual weight on accounts payable. Freight, scrap feedstock, capital projects, plant consumables, and a fast-growing vendor base all run through this function, and every flow has to be accurate, controlled, evidenced, and fast. We need an AP Manager to own the payable cycle end to end, push our stack toward genuinely touchless processing, and build the control discipline a mature company requires.

Millions of dollars move through this function. We want someone who sees trouble coming — a vendor about to go unpaid, an accrual that won't hold, a duplicate or a cost creeping up — and flags it early rather than explaining it at close.

This is a build role, not a maintenance role.

What you'll own

Run the function

• Full-cycle AP across all entities and sites: vendor onboarding and master data, PO and non-PO invoices, three-way match, coding, approval routing, and payment runs (ACH, wire, check, virtual card)

• AI enabled spend and payables platform — bill pay, approval workflows, corporate card issuance and limits, expense and receipt policy, vendor payment execution, and the ERP sync

• Freight and logistics invoices: rate and accessorial validation, short-pay workflows, dispute resolution, and carrier follow-through

• Scrap and raw-material payables with procurement and the scale house: weight tickets, assay and settlement adjustments, price-basis validation

• Vendor master governance: duplicate prevention, W-9 collection, bank-detail change verification and fraud controls, annual 1099 cycle

• Lead and scale the AP team — training, documentation, and cross-coverage that keep the close on schedule

Close and accuracy

• AP subledger close: cutoff discipline, accrual and GRNI analysis, aging review, unvouchered liability reconciliation, open-PO cleanup

• Accurate classification at the point of entry — GL account, cost center, plant, project; capital vs. expense; freight-in and other costs belonging in inventory vs. period expense; sales and use tax accrual

• Apply US GAAP correctly in daily judgment calls, document recurring treatments, and partner with the Controller on anything novel

Automation and AI

• Own the AP technology roadmap: ERP integration, OCR/AI invoice capture, delegation-of-authority setup, supplier portal adoption, and payment-file automation. Replace spreadsheets and email approvals with configured, auditable workflow

• Deploy AI agents on the work that doesn't need a person: exception triage, coding validation, duplicate and anomaly detection, statement reconciliation, freight discrepancy research, correspondence drafts, accrual and aging prep. Setting an agent up well means specifying the process precisely enough to hand over — that's the skill we're hiring for

• Define where the human stays in the loop, at what threshold, and with what evidence, so AI-assisted work is reviewable and testable by an auditor. Coach the team to review output rather than trust it

• Move the metrics and show the before/after: touchless rate, cost per invoice, cycle time, first-pass match rate, exception volume, throughput per person

Cross-functional partnership

• Be the AP front door for plant operations, maintenance, procurement, logistics, engineering,…