Office Administrator

Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them.

Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.

Join Aprio's Business Operation steam and you will help clients maximize their opportunities. Aprio is a progressive, fast-growing firm looking for an Office Administrator to join their dynamic team.

This position provides high level administrative support for your local office. This role will be vitally important to the success of day-to-day operations and organization of the office. The ability to multi-task, while maintaining complex schedules is essential in this position. The ideal candidate is resourceful, an excellent problem solver and very organized.

This position requires a blend of administrative and customer service skills to provide exceptional administrative support to both clients and the internal team. The primary responsibility is to manage the front desk and ensure the smooth flow of clients and information within the tax office.

• Reception Duties:
• Greet clients and visitors in a friendly and professional manner.
• Answer and direct incoming phone calls, taking messages or transferring calls as necessary.
• Maintain a neat and organized reception area.
• Client Interaction:
• Assist clients with inquiries, appointments, and basic questions.
• Schedule appointments as needed.
• Ensure client confidentiality and handle sensitive information with discretion.
• Administrative Support:
• Manage and maintain the office calendar, scheduling appointments and meetings for team members.
• Prepare outgoing mail, sort and distribute incoming mail, faxes, and other correspondence.
• Maintain electronic and paper filing systems for client records and office documents.
• Assist with scanning of client and firm documents.
• Engagement letters as needed, paper extensions and paper returns as needed.
• Office Maintenance:
• Monitor and order office supplies, ensuring inventory is well- stocked.
• Order snacks and drinks and restock as needed.
• Order busy season meals as needed, assist with set-up and clean- up.
• Keep the office clean, organized, and presentable for clients and staff.
• Submit work orders and report any maintenance issues to the appropriate personnel.
• Maintain office equipment, place service calls, order supplies.
• Maintain common areas, refrigerators, vending, refreshment equipment and order supplies as needed.
• Assist with parking decals and access cards as needed.
• Office Events:
• Schedule and Plan office events as coordinated by the corporate office.
• Maintain consistency in events across offices.

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Previous experience in a receptionist or administrative role is preferred.
• Knowledge of tax-related terminology and procedures is advantageous.
• Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with tax software is beneficial.
• Excellent communication and interpersonal skills.
• Strong organizational abilities with attention to detail.
• Professional demeanor and a customer-centric attitude.
• Ability to handle confidential information with discretion and integrity.
• Time management skills to prioritize tasks and meet deadlines.

Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.

• Medical, Dental, and Vision Insurance on the first day of employment
• Flexible Spending Account and Dependent Care Account
• 401k with Profit Sharing
• 9+ holidays and discretionary time off structure
• Parental Leave – coverage for both primary and secondary caregivers
• Tuition Assistance Program and CPA support program…