Executive Assistant to CXO, University Events

Position: Executive Assistant to the CXO, University Events & Experience
## Executive Assistant to the CXO, University Events & Experience Following our 10-year strategic plan, UT will become the world’s highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.

Together, through one of the largest fundraising efforts in our state’s history, we will support our people, amplify the unmatched potential of our place, and lead innovation through world-changing pursuits. With nearly $5 billion raised over the past six years, Texas Development is quickly becoming one of the best fundraising programs in higher education.

Join us and .### Benefits The University provides a  that includes insurance and retirement benefits in addition to other programs and services.

Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.## Purpose The Executive Assistant is responsible for delivering comprehensive executive-level administrative support to the Chief Experience Officer (CXO) within the Office of University Events and Experience. The role acts as a partner, anticipating and responding to the needs of the CXO, serving as a liaison to internal and external stakeholders, and managing a broad range of functions integral to the success of university events and key initiatives.

This role blends high-level administrative expertise with proactive project management, professional judgment, and a passion for exceptional event experiences that reflect the values and aspirations of UT Austin. The successful candidate will embody discretion, adaptability, and a collective spirit, helping to foster UT Austin's culture of excellence, service, and innovation.## Responsibilities
* Executive Calendar Management:
Maintain the CXO's complex and dynamic schedule, proactively coordinating meetings and travel arrangements; prioritize and resolve scheduling conflicts with sound judgment and professionalism.
* Communication Liaison:
Serve as the primary point of contact for the CXO, handling confidential communications, screening calls and correspondence, and ensuring timely follow-up with internal and external stakeholders.
* Project Coordination:
Manage and track special projects as assigned by CXO, ensuring deadlines are met and project goals are achieved; prepare progress reports and maintain relevant documentation.
* Meeting Preparation:
Prepare agendas, gather background materials, and document minutes for executive meetings; coordinate follow-up actions and ensure completion of assigned tasks.
* Travel Coordination:
Arrange complex travel itineraries (domestic and international) for the CXO and as needed, senior staff, including transportation, accommodations, and expense reconciliation.
* Confidential Records Management:
Maintain organized and secure files for sensitive information, contracts, and records in compliance with university policies and data privacy standards.
* Relationship Management:
Build and nurture strong relationships with university leaders, faculty, donors, students, and external partners, representing the Office and the CXO with professionalism and diplomacy.
* Initiative and Problem Solving:
Proactively identify opportunities to improve processes, resolve issues independently, and support the evolving priorities of the Office and CXO.
* Other duties as assigned.##

Required Qualifications
* Bachelor's degree or equivalent experience preferred; background in higher education, event management, or executive support is highly desirable.
* Minimum of five years in and administrative or executive support role, preferably within a university or complex organizational setting.
* Exceptional organizational, interpersonal, and communication skills, with a demonstrated ability to manage competing priorities with discretion and grace.
* Proficiency in Microsoft Office Suite, calendar and project management systems; familiarity with UT Austin administrative platforms is a plus.
* Ability to maintain confidentiality, exercise sound judgment, and adapt to shifting demands in a fast-paced environment.
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