Executive Legal Secretary – Transactional and Litigation

Executive Legal Secretary – Transactional and Litigation

4 days ago Be among the first 25 applicants

Prestigious mid size firm is seeking an Executive Legal Secretary to support serval Transactional and Litigation Attorneys.

• Prepares draft documents such as briefs, complaints, motions, subpoenas, and summonses, using firm templates and information from attorneys.
• Coordinates multi-documents for filing, formatting as appropriate for each court (consistent with litigation filing requirements). E-files in both State and Federal courts, as needed.
• Enters and maintains all case information in Court Alert (dates, reminders, etc.)
• Prepares notebooks, binders, exhibits, and other documentation as needed.
• Opens new client/matter files and runs conflict checks in coordination with the New Business Intake team.
• Organizes and maintains all documents in the document management system. Maintains documents in an efficient and effective manner.
• Coordinates document management with either Litigation Support Managers or by saving to the appropriate file management location.
• Proofreads documents for grammar, punctuation, syntax and formatting consistency.
• Manages calendar and assists timekeepers in meeting deadlines. Apprises timekeeper(s) of responsibilities in advance of commitment, as needed.
• Coordinates conferences and meetings, including conference room scheduling, video conferencing scheduling, coordinating meals, and preparing materials, as necessary.
• Handles billing process under the guidance of the attorney, including time entry and billing memos. Ensures timekeepers time entry is closed in a timely manner.
• Receives clients and visitors. Maintains excellent customer service with clients. Observes confidentiality of attorney/client relationship. Prepares materials for client meetings, updates client contact lists, interfaces with client questions.
• Handles check requests, travel expenses and travel arrangements, including airline, car and hotel reservations.
• Processes new attorneys’ admissions to jurisdictions needed for them to be able to file with the court.
• Prepares materials for publication or speaking engagements.

• Bachelor's degree preferred.
• 3-5 five years Transactional and Litigation experience required. Mid-to-large size firm preferred.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (Net Docs), billing software (Carpe Diem) and expense software (Chrome River).

Mid-Senior level

Full-time

Administrative

Law Practice

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