Business Operations Coordinator

Business Operations Coordinator at Perkins Coie

At Perkins Coie, we are searching for a Business Operations Coordinator who will be responsible for coordinating all day‑to‑day office operations and facilities support functions within assigned location(s). The role ensures a safe, clean, functional, and efficient work environment for lawyers, business professionals, and clients under the direction of the Texas Office Business Director. The Coordinator will support internal teams and external vendors to maintain office facilities, manage projects, and implement best practices.

Responsibilities also include planning and coordinating a variety of events for assigned office(s) and supporting other office duties such as general administration, records management, department assistance, and backup reception.

• Coordinate day‑to‑day facility operations and maintenance for the office(s), ensuring all aspects of office functionality and workspace readiness are addressed. Work with contractors, vendors, and internal teams to ensure timely maintenance, repair, and improvement of office space, equipment, and furnishings.
• Assist with vendor relationships for operations, facilities, and hospitality, including setting up new vendors while working with the firm’s assigned manager on national accounts.
• Coordinate with building management on facilities‑related matters, including physical space, security, parking, HVAC, and other office maintenance issues.
• Coordinate and support planning for office moves and provide on‑site direction regarding relocation of furniture.
• Oversee office hoteling program, providing guidance and coordination to the hospitality team(s) to ensure work spaces are cleaned, stocked, and fully operational. Monitor inventory and coordinate space usage to maintain effective support for business needs.
• Collaborate with peers, department leaders, and Facilities Center of Excellence to provide efficient and effective delivery of operations services and implement process improvements.
• Promote facilities best practices to ensure a consistent and standardized approach across all offices.
• Participate in trainings on new processes and standards, actively engage in regular Facilities Center of Excellence meetings, and help to update and maintain document repositories, trackers, and checklists for assigned office(s) to support operational efficiency and compliance.
• Implement and support Business Resilience initiatives promoting a safe, healthy, and secure work environment through compliance with federal, state, and local regulations.
• Communicate policies and procedures related to emergency response, safety, and security practices, and conduct continual review and improvement of processes.
• Support local emergency planning, training, and awareness efforts. Coordinate office CPR/AED and First Aid certifications and floor warden training. Assist with reporting safety concerns and promoting continuous improvement in workplace safety practices.
• Serve as a member of the local office Business Continuity Team and act in a decisive capacity related to office operations.
• Participate in the response team for large‑scale events managed by the Business Resilience department and the firm’s Crisis Management Team. Participate in Business Resilience training and tabletop exercises.
• Coordinate visitor management and other security functions in compliance with written policies, standards, and guidelines.
• Maintain a safe and secure work environment in compliance with all Occupational Safety and Health Administration regulations, responding to issues raised and escalating to the Business Resilience department for tracking and further resolution.
• Assist with office sustainability program, upholding the program as outlined in the firm policy and in conjunction with firm leadership.
• Coordinate effective utilization and planning efforts regarding office and storage space, including tracking use of office space, file space, conference rooms, work rooms, and reservable offices.
• Coordinate with the Texas Office Business Director regarding the assignment of lawyer offices.
• Coordinate office and workstation moves.
• Coordinate office…