Executive Personal Assistant​/Household Manager to Austin- Family

Executive Personal Assistant/Household Manager to Busy Austin-based Family

We are a busy Austin-based family looking for an Executive Personal Assistant and Household Manager to be the organizational force behind our household. This hands‑on role supports a dynamic family with three young children and manages a full calendar of business and personal commitments where priorities shift constantly. The candidate will act as the strategic partner, keeping the Principal 10 steps ahead, monitoring the calendar for changes, ensuring preparedness and on‑time execution, coordinating schedules for family members and staff, planning events and travel, and overseeing household vendors and maintenance.

$/yr - $/yr

• Serve as the strategic partner for family life, anticipating needs and keeping the principal 10 steps ahead of what’s coming.
• Manage calendar coordination across the principal, three children, and three nannies—understanding how business and personal schedules intersect and affect each other.
• Proactively monitor calendars constantly for changes and anticipate needs proactively and communicate potential conflicts or issues before they arise.
• Ensure the principal is always prepared and on time for meetings, obligations, and events across business and personal spheres.
• Plan and organize family events, including birthdays, holidays, dinner parties, and small gatherings, with attention to detail and warmth. Coordinate all logistics from guest lists and invitations to catering, vendors, décor, and follow‑up.
• Support family travel by preparing detailed itineraries, coordinating bookings, and creating packing lists. Anticipate travel needs and ensure seamless execution from departure to return. Handle any changes or challenges that arise during trips with calm problem‑solving.
• Coordinate with the household team to communicate daily priorities and ensure alignment.
• Oversee household vendors, deliveries, and maintenance with care and attention to quality.
• Track household expenses and maintain organized digital filing systems.
• Handle errands and personal tasks efficiently.

• Previous experience as a Personal Assistant, Household Manager, or in a high‑touch concierge role supporting a private home or executive.
• Strong calendar management skills with the ability to manage multiple schedules and adapt quickly to constant changes.
• Exceptional attention to detail, proactive mindset, and a strong sense of ownership in completing tasks to a high standard.
• Clear, concise, and clean communication skills with the ability to distill information effectively for quick decision‑making.
• High EQ with the ability to read situations, manage up, and follow through consistently.
• Flexibility to adapt as priorities shift throughout the day while keeping longer‑term projects moving forward.
• Strong organizational ability and a track record of maintaining trust through accuracy, reliability, and discretion.
• Intuitive, high‑touch service orientation with the ability to anticipate needs before they are communicated.
• Flexible availability, including occasional weekend communication or urgent requests when needed.