Administrative Associate, Texas Engineering Executive Education

Job Posting

Title:

Administrative Associate, Texas Engineering Executive Education

Hiring Department: Cockrell School of Engineering

Position Open To: All Applicants

Weekly Scheduled

Hours:

19

FLSA Status: Non-Exempt

Earliest

Start Date:

Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care.

Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

We are seeking a detail-oriented and customer-focused Part-Time Administrative Associate to support the daily operations of TxEEE. This role assists the Executive Director and TxEEE staff in ensuring that daily administrative and operational activities are executed efficiently. The ideal candidate will be organized, proactive, and capable of working independently in a dynamic environment.

• Maintain and monitor inventory of office supplies, ensuring availability of essential materials for daily operations. Initiate and track purchases, adhering to Business Office protocols including account reconciliation, vendor selection from approved lists, and documentation for audit compliance. Collaborate with the department’s financial contact to ensure purchases align with budgetary guidelines and UT’s procurement policies.
• Serve as the primary liaison for facilities-related requests, including space maintenance, furniture moves, and custodial services, by submitting and tracking Facilities Services Work Requests.
• Manage departmental vehicle reservations and maintenance schedules in accordance with UT Fleet Services guidelines, including mileage logs and fuel card reconciliation.
• Provide direct administrative support to the Executive Director, including calendar management, meeting preparation, and travel coordination via Concur. Assist with operational logistics across the unit and maintaining shared documentation repositories (e.g., UT Box, SharePoint).
• Actively participate in hosted events, workshops, and special projects, providing on-site support for registration, room setup, catering coordination.
• Assist in updating operational manuals and handbooks. Contribute to special projects such as process improvement efforts, accreditation documentation, internal and external performance reports, ensuring timely execution and alignment with institutional goals.

• High school diploma or GED and at least five years of event coordination, Administrative Assistant level responsibilities; or
• Bachelor’s degree and one year of administrative experience.
• Strong organizational and multitasking skills.
• Ability to work independently and prioritize tasks effectively.
• Proven track record of strong customer service skills.
• Professional demeanor with excellent communication and interpersonal skills.
• Experience with office equipment and recordkeeping.

• Experience in a university or educational setting.
• Proficiency in Microsoft Office Suite.
• Familiarity with the oil and gas industry.
• Background in business operations such as budgeting and accounts receivable/payable.

$23/hour

• Work is performed in a standard office environment.
• Repetitiv…