Course Scheduler

** Job Posting

Title:

** Course Scheduler**---
- **** Hiring Department:
** Department of Geography and the Environment**---
- **** Position Open To:
** All Applicants**---
- **** Weekly Scheduled

Hours:

** 40**---
- **** FLSA Status:
** Non-Exempt**---
- **** Earliest

Start Date:

** Nov 01, 2025**---
- **** Position Duration:
** Expected to Continue**---
- ***
* Location:

** UT MAIN CAMPUS**---
- **** Job Details:**## General Notesand .For more information about the College of Liberal Arts, please visit: .Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:.For more information on college staff professional development, please visit:.## Purpose The Course Scheduler is responsible for managing the department’s academic scheduling operations, ensuring compliance with university policies and state mandates.

This role coordinates course offerings, final exams, and curriculum updates while supporting faculty and liaising with administrative units. Additional duties include overseeing publicity and event coordination, maintaining academic records, and supporting undergraduate program development. The position also contributes to website management and student engagement through surveys and departmental outreach. Strong organizational, communication, and technical skills are essential for success in this multifaceted role.##

Responsibilities
* COURSE SCHEDULER:
Solicit course preferences through the use of web-based surveys (Qualtrics), submit Course Schedule Update (CSU) forms, ensure syllabi are posted to comply with HB2504, manage core curriculum, coordinate course instructor surveys, schedule final exams, maintain academic forms. Administer web-based survey (Qualtrics) to graduating students to get feedback for program improvement, and for Trac Dat report.
* OFFICE ADMINISTRATION:
Admin for department website. Supervise GIS equipment checkout; complete office, break room and lab equipment inventory.
* PUBLICITY/EVENT COORDINATION:
Generate original content for research spotlights and news items, update annual PR calendar, develop and strengthen relationships with University Public Affairs and UT publications to promote department events and activities, design posters (InDesign Adobe Illustrator, and Photoshop) Support undergraduate GRG Society and Graduate Association of Geography and the Environment student groups with events and publicity. Coordinate regular colloquium series.
* UNDERGRADUATE COORDINATOR:
Collaborate with Undergraduate Curriculum Committee and for all GRG/SUS curriculum and inventory/catalog updates. Serve as liaison with advisors/staff/faculty in other academic units in setting up GRG/SUS cross-listings Collaborate with EVS and SUS Studies directors and advisor for student internship opportunities/promotion of major. Review and submit individual instruction grades to the Office of the Registrar and assist faculty with grade changes.

Update FaSET.##

Required Qualifications
* Bachelor’s Degree
* At least 3 years of clerical experience with at least 1 year of experience at the Administrative Assistant or Administrative Associate level.
* Relevant education and experience may be substituted as appropriate.##

Preferred Qualifications
* Four or more years of experience at the Administrative Assistant level.
* Experience working in a university setting.
* Ability to work independently.
* Proficient using Microsoft Office.
* Ability to multi-task and analyze processes and policies.
* Attention to detail and persistence in following through with tasks.
* Ability to work collaboratively with faculty and staff to complete objectives.
* Efficient and reliable when working with minimal supervision.
* Demonstrate excellent interpersonal communication skills, both oral and written, and professional demeanor.## Salary Range $60,400## Working Conditions
* Usual office environment
* Individual office## Required Materials
* Resume/CV
* 3 work references with their contact information; at least one reference should be from a supervisor
* Letter of interest
** Important*
* ** for applicants who…