Court Clerk II Sr

Under limited direction, performs highly responsible work in coordinating and carrying out responsibilities involving assigned causes of action. Makes independent decisions, organizes and prioritizes workload and performs detailed and complex legal procedures associated with the receipt, review, and filing of court documents. Functions as a team leader. Reviews work of others. Assigns work to co-workers and reviews work output for quality control.

Provides technical assistance in completing work assignments. Serves as conduit for flow of work to and from assigned court. Serves as a subject matter specialist. Trains other clerical staff. Assists judges in jury selection and other court activities. Assists in recommending policies and drafting procedures. May function as County/District Clerk/Justice of the Peace representative directly supporting the judges. Reviews and analyzes legal documents, indexes documents by applying appropriate category codes and scans documents into electronic imaging systems.

Prepares and issues a variety of legal documents. May assess fees and perform cashier duties. Assists the public and acts as a liaison between the departments, courts, other agencies and the public.

This is the fourth in a series of four court clerical-related job classifications within the Administrative Support job family. Incumbents perform duties of advanced complexity. This classification is distinguished from Court Clerk II in that the primary responsibility is that of supervisor and incumbents frequently act as subject area experts.

• Serves as a lead worker for all court clerks. Answers staff questions related to processes and procedures. Supervises, monitors, prioritizes and makes decisions on workload schedules. Schedules substitute coverage when needed. Trains permanent and temporary staff. May assist in preparing, updating training manuals, work guides and community resource information. Reviews employee work for accuracy and adherence to deadlines and performance standards.
  
  May assist the division manager in the hiring process and advise on performance appraisals and other personnel actions.
• Coordinates with division manager to develop, monitor and evaluate team's operational plans within established guidelines. Keeps division manager informed of issues within the work unit. Makes recommendations to division manager regarding improvements to department policies and workflow. Directs problem-solving efforts for team in complex case management issues. Responds to customer complaints. Serves as subject matter expert and resource person relating to state rules, regulations and requirements.
• Independently processes court documents, such as petitions, indictments or complaints initiating a court case in accordance with statutory requirements and enters data into the case tracking system with the appropriate codes. Notifies appropriate authorities of filing when required by law.
• Prepares and issues citations, writs (attachment, habeas corpus, execution, sequestration, supersedes) abstracts of judgment, capiases, warrants, injunctions, protective orders, subpoenas, restraining orders, and notices according to statutes, rules or court orders. May perform accounting related duties, such as calculating judgment amounts, preparing bills of cost, issuing writs of execution and abstracts of judgment.
• Responds to legal and administrative inquiries by clients. Prepares legal documents in the adjudication and disposition of cases for judge's signature. Reviews orders signed by judge to determine further action required. Follows through on action. Receives and processes exhibits to be filed, follows through on orders for consolidation, severance or transfer. May coordinate mental health commitments with other agencies and officers of the court.
• Conducts review of legal documents submitted, including those submitted electronically. Determines the legal and factual issues presented and dockets the filing into the case tracking system with the appropriate code structure. Organizes, bar codes and scans documents into the document imaging system. Indexes each document by entering the appropriate category codes and descriptions so that documents can be retrieved quickly using a variety of data elements.
  
  Performs quality verification procedures on scanned documents prepared by co-workers. Directs resolution of problems with documents that are rejected in quality control. Inspects proposed orders and court records for correctness before submitting to judge.
• Prepares appeals, including accepting bonds, and submits them to the Appellate Court. May process, execute and distribute judgments, opinions and mandates from Appellate Court. May maintain bond forfeiture lists, submit files to court for certification by judge, process warrant requests and issuance of warrants. Maintains bond forfeiture lists for missing case files, including continuing to research location of missing case files.
• Prepares,…