Part Time Office Coordinator

Job Title: Part-Time Office Coordinator

Type: Contract (Ongoing)

Industry: Nonprofit

Benefits: This position is eligible for medical, dental, vision and 401k after 60 days.

About Our Client:

Addison Group is partnering with a mission-driven organization in Austin that is seeking a polished and dependable Office Coordinator to support day-to-day office operations. This role is ideal for someone looking for stability, consistent hours, and meaningful exposure to senior leadership in a collaborative workplace.

The Office Coordinator will serve as the primary onsite point of contact, supporting a smooth and welcoming office environment. This position involves administrative support, vendor coordination, front desk coverage, and assisting with an upcoming office relocation. The ideal candidate is organized, personable, and comfortable handling tasks independently.

• Greet and assist employees, guests, and vendors, ensuring a professional front-office presence.
• Monitor office needs, restock supplies, and help maintain clean and organized common areas.
• Manage daily mail handling, including sorting, scanning, and routing items to the appropriate teams.
• Submit and track facility requests, and act as the liaison for building-related communication.
• Coordinate with external vendors, assisting with deliveries, service requests, and office upkeep.
• Support onsite events by arranging catering, preparing meeting spaces, and assisting with setup/cleanup.
• Update internal office documents, reference materials, and shared resources.
• Provide occasional backup to executive assistants for administrative tasks.
• Assist with planning and coordination efforts related to an upcoming office move occurring in April, with hours increasing as needed leading up to the move.

• 1–3 years of professional experience in administrative, office coordination, or customer-facing roles.
• Strong communication and interpersonal skills; comfortable interacting with executives.
• Proficient with Microsoft Office and able to learn new systems quickly.
• Highly reliable, organized, and able to manage tasks with minimal supervision.
• Ability to work onsite Tuesday–Thursday, approximately 15–20 hours per week (up to ~25 near the office move).

• Schedule:
  
  Tuesday–Thursday, onsite only
• Hours:
  
  15–20 hours/week (potential temporary increase prior to office move)
• Contract role with strong potential to convert to permanent
• Start Date:
  
  December 30th

• Consistent part-time schedule
• Opportunity to support executive leadership
• Stable and low-turnover environment
• Exposure to office operations, vendor management, and event coordination
• Possibility of long-term employment through contract-to-hire

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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