TxDMV - Legal Secretary

Job Description - TxDMV - Legal Secretary )

TEXAS DEPARTMENT OF MOTOR VEHICLES

Texas-Austin

Camp Hubbard Bldg 5 3800 Jackson Ave Bldg 5 Austin

Office and Administrative Support

Regular

Yes, 5 % of the Time

State Job Code: 3567

Salary Admin Plan: A

Grade: 17

3,800.00 - 3,900.00 (Monthly)

1

Non-exempt

State

Title:

Legal Secretary III (3567)

This position is hybrid in Austin. Employees are required to report to the office as directed (subject to change).

Submission of Application: Your application must be complete, accurate and reflect all experience and education. Omission of data can be the basis for disqualification. "See Resume" is not accepted in lieu of a completed online State of Texas application but attached resumes may be considered as additional supplemental information. To apply for this position, complete an online application either through the Applicant Career Section or Work In Texas .

TxDMV does not accept paper applications.

Applicants who require an accommodation for the interview process should contact Human Resources at 512‑465‑4043 when contacted to schedule an interview.

Our mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services. We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle‑related industries.

Performs complex legal secretarial work in support of the Office of Administrative Hearings. Performs a wide range of complex tasks and maintains confidentiality of sensitive correspondence and communications. Work requires contact with high‑level executives, attorneys, governmental agencies, and officials. Creates and maintains case files, office calendar and databases; performs legal administrative support work such as preparing and editing correspondence, reports, forms, and documents;

logging and tracking case statuses and deadlines; compiling statistical data; creating reports; scheduling and coordinating meetings and hearings; responding to written and oral inquiries. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

• Provides information in response to procedural requests, correspondence, and oral inquiries.
• Prepares, proofreads, and edits legal and administrative documents and reports.
• Composes, edits, and reviews correspondence, memoranda, and miscellaneous reports.
• Compiles and enters statistical data for Office of Administrative Hearings reports, charts, graphs, databases, summaries, or case status updates.
• Organizes, indexes, and files legal and administrative documents.
• Schedules and coordinates travel. Schedules use of fleet vehicles and maintains records. Provides logistical support for interviews, meetings, and court hearings.
• Monitors inventory, drafts requisitions, and tracks purchase orders.
• Monitors deadlines. Maintains and updates appointment calendars.
• Checks citations, quotations, footnotes, and references for accuracy as needed.
• Maintains assorted logs, manuals, notebooks, and other records.
• Implements and oversees record retention in accordance with Departmental policies.
• Reviews and processes mail for legal staff.
• Answers phone and provides general information or routes calls as appropriate.
• Performs other job‑related duties as assigned.

Education and Experience

Associate degree or equivalent college education coursework plus four (4) years' experience in legal support work. Additional work‑related experience may be substituted for college education on a year‑per‑year basis. (Experience requirements may be satisfied by full‑time experience or the prorated part‑time equivalent.)

• Voluntary AD&D Insurance
• Health & Dependent care flexible spending accounts

A valid Class "C" driver's license is required. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a…