CFO Business Operations Specialist

Job Title
:
Management Analyst III
Functional Title
: CFO Business Operations Specialist

Agency
:
Health & Human Services Commission (HHSC)
Department
: HHSC CFO
Posting Number
: 11138
Closing Date
: 05/11/2026
Posting Audience
:
Internal and External
Salary Group
: TEXAS-B-23
Salary Range
: $5,200.00 - $8,304.83 per month
Pay Frequency
:
Monthly
Shift
:
Day
Telework
:
Eligible
Travel
:
Up to 5%
Regular/Temporary
:
Regular
Full Time/Part Time
:
Full time
FLSA Exempt/Non-Exempt
:
Nonexempt

Location
:
Austin, TX 78751
4601 W GUADECULE ST, AUSTIN, TX 78751

The Management Analyst III manages a dynamic, fast‑paced mailbox for the Chief Financial Officer (CFO) area, ensuring timely processing of all incoming assignments and maintaining electronic filing systems. The position provides guidance and technical support to CFO staff, prepares internal and external documents for executive review, and collaborates closely with CFO departments. It also supports legislative coordination, cabinet functions, and other assigned division duties while ensuring compliance with program policies and rules.

EJF 1:
Executive Correspondence for Review and Decision‑Making [75%]

• Monitors and operates a centralized mailbox to review and process correspondence and assignments from various CFO departments.
• Performs advanced editing of documentation for executive approval in accordance with the HHS Executive Writing Reference Guide.
• Tracks, reviews, and distributes assignments based on nature and timelines; routes documents for executive review.
• Maintains effective electronic filing systems and tracking tools.
• Serves as liaison between the CFO division, the Executive Commissioner’s office, and other HHSC chief areas.
• Creates and maintains Microsoft SharePoint filing systems and sites for the division.
• Provides guidance, direction, problem solving, and technical assistance to CFO division staff on correspondence matters.
• Prepares and tracks various documents, drafts, reviews, and edits for executive, stakeholder, and legislative correspondence and reports.
• Ensures document compliance with policies and conducts quality assurance and editing checks.

EJF 2:
Special Projects and Continuous Improvement [15%]

• Develops and maintains measurement and tracking tools to report program progress.
• Researches, analyzes, and evaluates complex issues and initiatives.
• Analyzes data, evaluates business and management practices, and provides recommendations.
• Reviews and updates policies and procedures regularly.
• Leads efforts to raise awareness and promote resource usage.
• Maintains filing systems and conducts periodic reviews.
• Coordinates division responses to information requests.
• Participates in agency‑wide meetings and initiatives to represent the CFO division.

EJF 3:
Legislative Coordination [10%]

• Assists in legislative coordination work for the CFO division; may liaison with Government and Stakeholder Relations.
• Provides guidance on legislative policy and procedures.
• Tracks, reviews, routes, and distributes legislative reports according to time frames.
• Reviews and coordinates updates to the Legislative Reports Tracking System.
• Assists the CFO Legislative Coordinator with implementation plans and dashboards.
• Facilitates bill reading, analysis, and cost estimation in the Legislative Tracking System.
• Coordinates with GSR and CFO staff on legislative training.
• Communicates legislative session information to CFO staff.
• Attends mandatory meetings and training for legislative coordinators as needed.
• Performs other duties as assigned.

• HHSC Office of the Executive Commissioner policies and procedures, HHS Executive Writing Reference Guide, and Associated Press style.
• Archibus space management system administration.
• Legislative Tracking System (LTS) lead.
• Legislative Reports Tracking System (LRTS) lead.
• Advanced Microsoft Word – use of HHS accessible templates, styles, page breaks, and media embedding.
• Microsoft Excel – basic to intermediate (footers, headers, sorting, filtering, conditional formatting).
• Microsoft SharePoint administration – site creation, permissions, libraries.
• Office management, business administration, and…