Executive Administrator

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

We are seeking a highly experienced and polished Executive Assistant to provide proactive and strategic administrative support to the Vice President of Acceptance Solutions. This role requires exceptional organizational and communication skills, strong judgment, and the ability to operate effectively in a fast‑paced, dynamic, and confidential environment.

As a trusted partner to the VP and leadership team, you will manage day‑to‑day operations, coordinate across multiple stakeholders, and anticipate needs to ensure the organization runs smoothly.

What you'll do:

• Primary function consists of providing general administrative support to the department.
• Act as a liaison, problem solver, and facilitator for the leader and department.
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts.
• Provide support for site management and other senior leadership, including ones travelling to Bellevue.
• Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists.
• Help plan onsite and offsite team meetings and events, including coordinating conference room set‑up, catering, A/V, and other logistical arrangements.
• Provide on‑location support for team activities such as group meetings and team outings.
• Manage local snack program, including coordinating vendor deliveries, placing orders, stocking and cleaning the station.
• Coordinate on‑boarding of new employees and contractors, and associated tracking.
• Working with facilities to assist with space management, workspace move requests and submit facilities work orders.
• Keep the Acceptance Solutions common areas such as break rooms, scrum areas and meeting rooms tidy.
• Assist with travel arrangements for visiting team members.
• Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities.
• Provide support for miscellaneous projects and initiatives.
• Create purchase requisitions and assist staff with expense reporting and Finance issues.
• Manage and maintain budget and expense reports.

This is a hybrid position. Expectation of days in the office will be confirmed by your Hiring Manager.

Basic Qualifications:

• Minimum of 6 months of work experience or a Bachelor's Degree
• 2‑4 years of administrative experience, with some event planning and/or project coordination experience with a Fortune 500 company
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Demonstrated ability to manage multiple priorities in a fast‑paced environment
• Strong organizational skills with attention to detail and accuracy
• Skilled in professional business communication, including drafting emails, preparing reports, and facilitating meetings
• Ability to exercise discretion and maintain confidentiality in handling sensitive information
• Customer service orientation with proven ability to build collaborative relationships

Preferred Qualifications:

• 3 or more years of relevant work experience
• Customer service‑focused, with a professional presence and a confident and approachable personality
• Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
• Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast‑paced environment
• Proficiency in managing calendars and…