Court Clerk II

Under minimal supervision, performs highly responsible work in coordinating and carrying out responsibilities involving assigned causes of action. Makes independent decisions, organizes and prioritizes workload and performs detailed and complex legal procedures associated with the receipt, review, and filing of court documents. Serves as conduit for flow of work to and from assigned court. Reviews and analyzes legal documents, indexes documents by applying appropriate category codes and scans documents into electronic imaging systems.

Prepares and issues a variety of legal documents. Assesses fees and performs cashier duties. Assists the public and acts as a liaison between the departments, courts, other agencies and the public. Assists judges in jury selection and other court activities. Reviews work of others. May function as County/District Clerk/Justice of the Peace representative directly supporting the Judges.

This is the third in a series of four court clerical-related job classifications within the Administrative Support job family. Incumbents perform complex duties. This classification is distinguished from Court Clerk I in that incumbents routinely perform the majority of their work in a court setting, function as lead workers or have regular supervisory duties. This classification is distinguished from Court Clerk II Lead in that the primary responsibility is not that of supervisor and incumbents typically do not act as subject area experts.

* Independently processes court documents such as petitions, indictments or complaints initiating a court case in accordance with statutory requirements and enters data into the case tracking system with the appropriate codes. Notifies appropriate authorities of filing when required by law.

* Prepares and issues citations, writs (attachment, habeas corpus, execution, sequestration, supersedes) abstracts of judgment, capiases, warrants, injunctions, protective orders, subpoenas, restraining orders, and notices according to statutes, rules or court orders. May perform accounting related duties, such as calculating judgment amounts, preparing bills of cost, issuing writs of execution and abstracts of judgment.

* Responds to legal and administrative inquiries by clients. Prepares legal documents in the adjudication and disposition of cases for judge's signature. Reviews orders signed by judge to determine further action required. Follows through on action. Receives and processes exhibits to be filed, follows through on orders for consolidation, severance or transfer. May coordinate mental health commitments with other agencies and officers of the court.

* Conducts review of legal documents submitted, including those submitted electronically. Determines the legal and factual issues presented and dockets the filing into the case tracking system with the appropriate code structure. Organizes, bar codes, and scans documents into the document imaging system. Indexes each document by entering the appropriate category codes and descriptions so that documents can be retrieved quickly using a variety of data elements.

Performs quality verification procedures on scanned documents prepared by co-workers. Inspects proposed orders and court records for correctness before submitting to judge.

* Prepares appeals, including accepting bonds, and submits them to the Appellate Court. May process, execute and distribute judgments, opinions and mandates from Appellate Court. May maintain bond forfeiture lists, submit files to court for certification by judge, process warrant requests and issuance of warrants, and maintain bond forfeiture lists for missing case files, including continuing to research location of missing case files.

* Prepares, assembles, processes or maintains a variety of reports, logs, forms and official documents generated from court proceedings, such as minutes, abstracts, rulings, orders, criminal commitments, statistics and reports. Makes certified copies, uses appropriate legal terminology and format, ensures all necessary items/paperwork are available, submits orders for judge's signature and/or copies, files and distributes documents, as required. Acts as liaison.

Maintains assigned courtroom schedule. Tracks cases submitted to the court. Maintains control of and acts as custodian of exhibits. Reviews orders and filings. May operate electronic courtroom equipment under direction of judge.

* Assists the judge in the jury selection process. Maintains jury records and records excuses and strikes. Establishes and manages communication system with jurors assigned to court.

* May prepare statistical data for monthly report transmission. Develops data quality internal controls. Monitors and audits data. Analyzes changing business needs and their impact on various processes. Develops and designs statistical reports to track data.

* May serve as a trainer. Trains subordinate staff in court operations, procedures and policies. Develops, coordinates and conducts employee…