TPWD - Records Analyst -II; Infrastructure Archivist - II

The Infrastructure Archival Team preserves and provides access to design records dating from the mid‑20th century to present. This position involves inventorying, digitizing, and researching these records to support other TPWD staff in building and managing our sites.

Under the direction of a Records Analyst within the Infrastructure Division, this position performs routine (entry to mid‑level) to complex (journey‑level) archival work including collecting, organizing, analyzing, and preserving records; identifying record groups according to the TPWD records retention schedule; preparing inventories, indexes, guides, and aids to facilitate access to information; digitizing architectural plans, photographs, and other records; applying standards to digitized and born‑digital records;

enhancing metadata in the internal Collections Management System; and providing reference request assistance. Ensures compliance with State and Federal laws and regulations, and agency policies and procedures. Performs additional duties as assigned. Complies with all Agency, Division, and Branch rules, regulations, and procedures.

• Education: Graduation from an accredited college or university with a bachelor’s degree.
• Experience: One year records management or archival processing experience in an office, library, museum, or archive.
• Licensure: None required.
• Acceptable Substitutions: One additional year of the required experience may substitute for 30 semester hours of the required education, with a maximum substitution of 120 semester.

• Education: Graduation from an accredited college or university with a bachelor’s degree in Library and Information Studies or related field.
• Coursework and/or certification related to record keeping practices or preservation from Society of American Archivists, ARMA International, or related organization.
• Experience working with architectural and engineering drawings and files.
• Experience processing paper or manuscript collections for research and public access.
• Experience researching, analyzing, and evaluating information for external or internal staff.

• Knowledge of records and information systems.
• Knowledge of records management issues and processes.
• Knowledge of foundational records management theory and practice.
• Skill in using MS Word, Excel, Outlook, and Adobe.
• Skill in processing paper and electronic documents.
• Skill in following State of Texas records retention schedules.
• Skill in using personal computers.
• Skill in inventorying and data entry.
• Skill in effective verbal and written communication.
• Ability to work independently and as a member of a team.
• Ability to accurately follow instructionsli>
• Ability to work in an open office setting.
• Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities.
• Ability to maintain confidentiality.
• Ability to handle and scan analog materials.
• Ability to perform manual labor, including lifting supplies and materials up to 40 lbs.
• Ability to conduct work activities in accordance with TPWD safety program.
• Ability to work under moderate supervision, with limited latitude for the use of initiative and independent judgment.

• Knowledge of principles and concepts of information governance.
• Knowledge of records management laws, regulations, rules, policies, and procedures.
• Knowledge of professional archival methods, practices, procedures, and standards.
• Knowledge of digital archiving concepts for digital preservation of a variety of file formats.
• Skill with time management and participating in multiple projects at the same time.
• Skill in establishing and maintaining effective working relationships with co‑workers and work‑related contacts.
• Skill in organizing large quantities of information in a variety of ways.
• Skill in using archival and cataloging software.
• Skill in using primary and secondary sources and summarizing relevant details.
• Skill in problem solving.
• Skill in providing quality output.
• Skill in fulfilling records requests for internal or external customers.
• Ability to interpret and appraise archival…