Office Administrator; Austin, TX – Austin Bridge & Road

Overview

Austin Industries is one of the nation’s largest, most diversified U.S.

-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies:
Austin Bridge & Road, Austin Commercial and Austin Industrial.

Austin Bridge & Road is seeking a Field Office Administrator to support administrative operations on one of our projects in Austin, Texas
.

• Assist with field payroll functions for hourly and salaried employees, ensuring all hours worked are properly documented, coded, and reported to the accounting department.
• Process invoices and pay requests from suppliers and subcontractors, ensuring all necessary backup documentation is on file before approving payments.
• Incorporate change order revisions into the schedule of values.
• Assist in preparing the monthly job status report.
• Ensure all project cost items are coded correctly and processed in a timely manner.
• Monitor performance reports for accuracy and assist the project manager in making necessary revisions.
• Coordinate jobsite personnel functions, including pre-employment screenings, drug tests, reference checks, and new employee enrollments.
• Assist the project manager with tasks related to project closeout.
• Prepare safety reports, equipment inventories, and maintenance records, ensuring all equipment is reported for insurance purposes.
• Maintain the project filing system.
• Perform general office and clerical duties.
• Complete other tasks as assigned.

• 2+ years of experience managing payroll, invoicing, and project cost tracking in the construction industry.
• Experience in project scheduling, change order management, and subcontractor coordination.
• Experience handling jobsite personnel functions, including hiring, onboarding, and safety compliance.
• Experience maintaining project filing systems and preparing reports for management.
• Strong organizational and communication skills with experience managing multiple tasks and meeting deadlines.

• High School Diploma/GED or higher
• Valid driver’s license
• Requires working outdoors at times in the rain or snow and during cold, warm, and hot temperatures.
• Must be able to work on call as needed.
• Applicants must be legally authorized to work for ANY employer in the United States. Austin Bridge & Road is unable to sponsor or take over sponsorship of an employment visa for this position.

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan.
We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to  .

Austin Bridge & Road is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English (https://(Use the "Apply for this Job" box below).) and Spanish (https://).

A leader in the heavy highway and transportation industry for more than 100 years, Austin Bridge & Road delivers asphalt and concrete services, and builds landmark projects such as complex highway interchanges, tollways, runways, bridges, rail projects, and water/wastewater facilities.

To learn more about us, visit  .

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at .

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights poster from the Department of Labor.