Executive Operations Coordinator

We are a dynamic portfolio of companies dedicated to advancing health, wellness, and longevity. Led by #1 New York Times Bestselling Author Dr. Peter Attia, we are redefining modern healthcare with a focus on Medicine 3.0—an approach that blends cutting‑edge science with proactive, personalized care.

Early Medical is a pioneering virtual (telemedicine) practice specializing in longevity and healthspan optimization. We take a rigorous, science‑driven, and precision‑based approach, utilizing interventions in nutrition, exercise physiology, sleep optimization, and emotional resilience to help patients live longer and better.

Our team is a high‑caliber, mission‑driven group of professionals who are deeply passionate about progressive learning and continuous innovation. We operate with autonomy, collaboration, and intellectual rigor, valuing curiosity and evidence‑based decision‑making. We are a fully remote company, spanning the U.S., united by a commitment to pushing the boundaries of what’s possible in health and longevity.

The Office of the CEO functions as the design engine of the organization to reduce the cognitive load of the CEO—providing day‑to‑day oversight, organization, and prioritization across the CEO’s calendar, meetings, travel, task list, and strategic priorities spanning nine businesses. We maintain clarity and continuity across the portfolio and create the capacity that allows the CEO to multiply his impact and partner effectively with business line leaders.

This role sits within the Office of the CEO as a core team member focused on multiplying the strategic time of the COO and Chief of Staff. The Executive Operations Coordinator owns inbox and email management, meeting scheduling, digital organization, bill payment, and project‑related administrative support. This role is ideal for someone who takes pride in clean systems, disciplined follow‑through, and operational excellence.

We operate with the professionalism, judgment, and rigor of a senior executive office.

• Senior Manager of Executive Operations – designs and maintains calendar structure, oversees meeting scheduling and preparation, ensures disciplined follow‑through on meeting outcomes, and maintains clear task ownership.
• Executive Services Specialist – focuses on world‑class travel logistics, personal coordination, and high‑stakes execution for the CEO.
• COO – oversees the strategic direction of the CEO’s vision across the full portfolio of businesses and is accountable for the financial performance and operational execution of each entity.
• Chief of Staff to the COO – designs the platforms, reporting, and operating mechanisms that keep the COO and CEO aligned and moving forward.

This role requires comfort operating across multiple leaders, businesses, priorities, stakeholders, and external contacts simultaneously while maintaining discretion, accuracy, and professionalism. The Executive Operations Coordinator plays a critical role in keeping leadership workflows clean, accessible, and dependable—ensuring administrative friction does not distract from strategic work.

Success requires the ability to remain calm, organized, and steady amid constant inputs and shifting priorities. We are looking for someone who categorizes, buckets, and sequences work—bringing structure to complexity without becoming reactive or overwhelmed.

The Office of the CEO operates as a unified team with shared visibility and accountability. This role contributes to that model by exercising sound judgment, communicating clearly, and knowing when to act independently versus when to align or escalate.

• Maintain constant visibility into the COO’s inbox, serving as the first line of organization, triage, and response.
• Own decision‑making around communication flow, determining when an email should transition into a call, video meeting, or in‑person conversation.
• Operate with a strong bias toward resolution, moving conversations to clear outcomes without unnecessary back‑and‑forth.
• Ensure real‑time clarity and responsiveness—allowing the COO and Chief of…