Executive Assistant

Description We are looking for an experienced Executive Assistant to provide high-level support to senior division leadership in Austin, Texas. This role is ideal for someone who thrives in a fast-moving manufacturing environment and can manage competing priorities with sound judgment and discretion. The successful candidate will play a key role in keeping executive operations organized, coordinating important meetings and travel, and handling sensitive information with discretion.

Responsibilities:

- Manage dynamic executive calendars, arrange appointments across time zones, and resolve scheduling conflicts while keeping leadership priorities in focus.

- Organize domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries for senior leaders.

- Coordinate leadership meetings, town halls, offsite sessions, and executive visits by securing space, preparing logistics, and ensuring smooth execution.

- Develop agendas, briefing packets, presentation materials, meeting summaries, and follow-up communications to support informed decision-making.

- Prepare business correspondence, reports, and other executive-level documents using strong independent judgment and attention to detail.

- Serve as a key point of contact for executives, internal teams, vendors, and external stakeholders, maintaining clear and effective communication.

- Oversee administrative processes such as document organization, information distribution, event support, and approved vendor or procurement coordination.

- Gather and consolidate information needed for leadership discussions, board-related materials, and special projects assigned to support divisional objectives.

- Handle confidential business matters with a high degree of discretion while representing the executive office effectively. Requirements - At least 6 years of experience in administrative or executive support roles, including 4 years supporting senior leaders or corporate executives.

- Minimum of 5 years working independently in a fast-paced setting with shifting deadlines and changing priorities.

- Demonstrated experience coordinating executive calendars, high-level meetings, travel arrangements, and related administrative activities.

- Strong written and verbal communication skills with the ability to produce clear business correspondence and presentation materials.

- Advanced proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.

- Proven ability to exercise sound judgment, maintain confidentiality, and interact effectively with senior stakeholders.

- Comfortable using core AI productivity tools such as Copilot to support daily work.

- Experience in a global or multinational organization and multilingual ability, particularly Italian, would be an advantage.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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