Executive Assistant

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to senior division leadership in Austin, Texas. This role is ideal for someone who thrives in a fast-moving manufacturing environment and can manage competing priorities with sound judgment and discretion. The successful candidate will play a key role in keeping executive operations organized, coordinating important meetings and travel, and handling sensitive information with discretion.

Responsibilities:

• Manage dynamic executive calendars, arrange appointments across time zones, and resolve scheduling conflicts while keeping leadership priorities in focus.
• Organize domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries for senior leaders.
• Coordinate leadership meetings, town halls, offsite sessions, and executive visits by securing space, preparing logistics, and ensuring smooth execution.
• Develop agendas, briefing packets, presentation materials, meeting summaries, and follow-up communications to support informed decision-making.
• Prepare business correspondence, reports, and other executive-level documents using strong independent judgment and attention to detail.
• Serve as a key point of contact for executives, internal teams, vendors, and external stakeholders, maintaining clear and effective communication.
• Oversee administrative processes such as document organization, information distribution, event support, and approved vendor or procurement coordination.
• Gather and consolidate information needed for leadership discussions, board-related materials, and special projects assigned to support divisional objectives.
• Handle confidential business matters with a high degree of discretion while representing the executive office effectively.