Administrative Program Coordinator - Part Time, College of Natural Sciences

Job Posting

Title:

Administrative Program Coordinator - Part Time, College of Natural Sciences-Hiring Department:

Department of Physics-Position Open To:

All Applicants-Weekly Scheduled

Hours:

20-FLSA Status:

Exempt from FLSA-Earliest

Start Date:

Immediately-Position Duration:

Expected to Continue
- Location:

UT MAIN CAMPUS-Job Details:

General Notes The Department of Physics plays a pivotal role in the advancing of knowledge, nurturing the next generation of physicists and making a lasting impact on the world of physics.

The College of Natural Sciences at UT Austin, strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world. For more information about the College of Natural Sciences, please visit. (Use the "Apply for this Job" box below)..

The physics department is seeking a highly organized and detail-oriented part-time Administrative Program Coordinator at 20 hour per week to support faculty members in the financial and administrative management of research grants. This position will help ensure that grant-related activities, purchasing, financial reporting, and student appointments are completed accurately, efficiently, and in accordance with university and sponsor requirements.

Must be authorized to work in the United States. Sponsorship is not available for this position.

Responsibilities Grant & Budget Administration:

Assist with the day-to-day administration and financial management of research grants.

Monitor grant budgets, expenditures, balances, and project timelines.

Generate routine and ad hoc financial reports for faculty review.

Reconcile transactions and identify potential budget discrepancies or compliance concerns.

Purchasing & Financial Transactions:

Prepare and process purchasing documents, requisitions, reimbursements, invoices, and related records.

Coordinate with university departments, vendors, and administrative offices to resolve purchasing and payment issues.

Personnel & Appointment Management:

Prepare and manage student appointment documentation, including hiring, renewals, funding changes, and terminations.

Track appointment dates, payroll information, funding sources, and required approvals.

Records Management & Grant Closeout:

Maintain organized and accurate grant, financial, purchasing, and personnel records.

Assist with grant closeout activities and other administrative tasks as assigned.

Liaison & Coordination:

Serve as a liaison between the faculty member and relevant university offices, including research administration, finance, purchasing, payroll, and human resources.

Required Qualifications Bachelor of Science degree in Accounting from an accredited institution.

At least 3 years of experience coordinating or administering a program.

Strong knowledge of accounting principles, financial reporting, budgeting, and account reconciliation.

Strong organizational, analytical, and administrative skills.

Excellent attention to detail and the ability to manage multiple priorities and deadlines.

Proficiency in Microsoft Excel and other standard accounting software.

Strong communication skills.

Ability to handle confidential and sensitive information with discretion.

Ability to work independently and collaborate effectively with faculty, students, and administrative staff.

Salary Range $25,000

Working Conditions Some lifting and moving of equipment may be required.

May work in standard office conditions.

Required Materials Resume/CVCover Letter3 References Important for applicants who are NOT current university employees or contingent workers:
You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials…