Executive Assistant

We’re a fast-growing, privately held insurance company on a path to becoming a leading U.S. retail platform. We believe every client and customer relationship holds the potential to become something greater—and the same is true for our people. As we grow, we’re redefining how great talent connects with meaningful work, enabling our ambitious strategy while building a culture of high performance, creativity, and partnership.

If you enjoy bringing order to the details, supporting others, and turning everyday needs into seamless experiences, you’ll thrive here!

We’re looking for an Executive Assistant who brings exceptional organizational skills, sound judgment, and a proactive approach to supporting executive leadership and onsite workplace operations and events. In this role, you will be a trusted partner to multiple members of the company’s executive leadership team while also helping coordinate the day-to-day operations of the company’s location in Austin, Texas.

• Provide proactive executive support to assigned executives managing complex calendars, scheduling priorities, travel arrangements, meeting logistics and expense reimbursements.
• Anticipate leadership needs, manage competing priorities, and help ensure executives are prepared for meetings, presentations, events, and business activities.
• Coordinate executive communications, reports, presentations, and other business materials with professionalism and accuracy.
• Track action items, follow-ups, deadlines, and key deliverables to ensure priorities remain organized and moving forward.
• Handle confidential information with discretion and exercise sound judgment when responding to sensitive matters.

• Plan leadership meetings, executive visits, and other high-visibility events including meeting logistics (scheduling, room reservations, agendas, materials, catering, audiovisual support, and day-of coordination).
• Ensure building and room access, security registration and space preparation working with building facilities teams while troubleshooting as needed.
• Help maintain an organized, welcoming, and productive office environment for employees and visitors, including monitoring of shared employee spaces including conference rooms and kitchen areas.
• Maintain office and kitchen supplies processing invoices within allotted budget.
• Assist with office-related questions escalated appropriately when issues arise.
• Support property management’s offsite primary point of contact as needed.
• Support workplace safety initiatives, emergency preparedness activities, office moves, on the ground vendor support, and other related activities.

• 8 to 10 years of experience as an Executive Assistant and/or in developing roles supporting multiple executives or senior leaders; office management experience a plus
• Proven experience managing complex calendars, travel, meetings, and multiple, potentially conflicting executive administrative priorities.
• Strong organizational, prioritization, and follow-through skills with excellent attention to detail and accuracy.
• Exceptional written and verbal communication skills.
• Ability to anticipate needs, manage competing priorities, and adapt in a fast-paced environment.
• Sound judgment and discretion with all matters especially with access to confidential information.
• A high degree of professionalism, responsiveness and customer service orientation.
• Ability to work independently while partnering and working effectively with executives, teams and colleagues at all organizational levels.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and related business applications.

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