Administrative Assistant II - Austin, TX

Applicants must include in their online resume the following information:
1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and
2)

Education:

school name, degree type, and major.

Position Information

Posting Number

Posting Number S06266P

Position Title

Department

Location

Location Austin

Job Family

Job Family Administrative Support

Position Status

Position Status Full-time

Work Hours

Work Hours Standard

Work Schedule

Monday-Friday; 8:00 am-5:00 pm.

• Hybrid eligible.
• Infrequent travel (i.e., annually) for activities such as job skills training or participating in institutional and client meetings and conferences.
• Based on funding availability, the position might end on 8/31/2026.

Open to External and Internal

Salary Salary is commensurate based on qualifications and relevant experience up to $45,400.

We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

Job Summary

The Administrative Assistant II provides administrative support by completing data entry of public water system data, reviewing monthly reports, completing quality assurance on processes and workloads, and conducting other administrative tasks as needed for the Texas Commission on Environmental Quality ( TCEQ ) Water Supply Division. Position is located in Austin.

Essential Duties and Responsibilities

• Arranges meetings, conferences, and workshops; prepares agendas; takes meeting notes
  minutes.
• Prepares and reviews reports for upper management;
• Assists in making assignments to team members; tracks and monitors the department
  workload, productivity, and backlog.
• Performs quality control of processes and workloads; provides status to upper management
  management.
• Reviews enters data; performs filing and coding.
• Interprets and implements administrative decisions and policies; serves as administrative
  liaison with other departments and outside organizations.
• Trains and mentors staff members; supervises the work of departmental support staff.
• Performs other duties as assigned.

Minimum Qualifications

• Bachelor’s degree in a related field.
• One (1) year experience in administrative work experience or an equivalent mix of education and relevant experience in similar role.

Preferred Qualifications

• Six (6) months of work experience with TCEQ , knowledge of rules and
  regulations.
• Four (4) years of administrative work experience within a team environment.

Knowledge,

Skills and Abilities

• Working knowledge of Microsoft Teams, Word, Excel, databases, and PCs.
• Skill in organization, attention to details, supervising the work of others, reviewing and
  analyzing records.
• Ability to determining proper courses of action.
• Ability to managing time and assignments to meet deadlines.
• Ability to communicate verbally and in writing with clients, customers, and coworkers to gather information and/or explain policies and procedures. Integrate complex concepts, procedures, and processes.
• Exercise independent judgment and initiative with minimal supervision.
• Ability to complete all physical tasks as needed.

Other Requirements

Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status.

The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a…