Executive Assistant to Senior Vice President, Land; Midland, TX

Executive Assistant to Senior Vice President, Land (Midland, TX)

For more than 140 years, The University of Texas System has improved the lives of Texans — and people all over the world — through education, health care, and research. The System consists of nine academic institutions, four health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 160,000 faculty, health care professionals, researchers, support staff, and student workers.

The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System’s thirteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do.

To that end, UT System Administration embraces state laws on military and former foster children employment preferences.

Provides high-level administrative and operational support to the Sr. Vice President of Land and executive management of the UL Land Team. Performs complex, confidential, and independent administrative functions that require a comprehensive understanding of departmental operations, business processes, and organizational priorities. Serves as a key resource in coordinating activities, managing sensitive information, and facilitating efficient operations. Relieves leadership of administrative details and advanced routine tasks, enabling focus on strategic objectives.

Provides support for Land Team VP or Land, Director of Commercial Surface, and Director of Land Administration.

• Responsible for performing tactical and strategic administrative support tasks for SVP Land.
• Coordinate complicated travel for SVP Land and Land Team.
• Administer detailed travel reimbursements in UTS accounting platform (Concur).
• Responsible for heavy calendar management, including the coordination of management meetings, calendar invites, room scheduling, and scheduling conference calls.
• Plan and coordinate details and logistics of offsite management retreats and other offsite meetings.
• Coordinate with department managers to plan and schedule office activities and social events.
• Participate in meetings as requested by the SVP of Land to take minutes and document follow up actions.
• Prepare personal correspondence email and letters for SVP of Land or Land leadership.
• Establishes and maintains collaborative and effective working relationships with members of the executive leadership team and other administrative support team members.
• Organize, prepare, file and manage complex documents using a variety of applications, such as standard office software.
• Gather and analyze data and prepare complex reports, agendas, minutes of meetings, and tailored letters and emails for approval by executives and senior employees.
• Draft, proofread, redact, and revise documents such as contracts, memorandum, and correspondence.
• Manage and track actions and outcomes.
• Manages communication with external parties, including executives, board members, and industry leaders.
• Facilitates and participates in various meetings, regularly preparing minutes and tracking action items.
• Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague.

• Advanced general administrative skills and knowledge required at an upper executive level.
• Ability to…