Administrative Assistant

Administrative Assistant

This role requires strong communication and interpersonal skills, the ability to manage constant change, and a high level of efficiency and professionalism. The Administrative Assistant will also serve as support to sitewide Executive Assistant and operations team, ensuring seamless continuity of support. This position requires regular on-site presence.

• Provide administrative support to leaders within a complex, global organization.
• Composes correspondence as required and determines most effective formats for charts, presentations, etc.
• Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized).
• Set up meetings/events, video conferences, and conference calls on/off-site as needed.
• Makes travel arrangements, via the Corporate Travel department.
• May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves.
• Executes special research and data analysis tasks. Runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation. Performs other special project work.
• Serve as a backup to an Executive Assistant, stepping in seamlessly during absences or periods of high demand.
• Prepare, submit, and track executive expense reports in a timely and accurate manner, ensuring compliance with company policies and resolving discrepancies as needed.
• Act as a trusted point of contact, handling sensitive and confidential information with discretion.
• Build and maintain strong working relationships with executives, stakeholders, and administrative partners across regions and functions.

This position description identifies the responsibilities and tasks typically associated with the performance of the position. Other relevant essential functions may be required.

• Education:
  
  High School Diploma/GED
• Experience:
  
  2 - 4 Years
• Has developed proficiency in a range of analytical processes or procedures to carry out assigned tasks
• Has a good understanding of how the team integrates with others to achieve objectives
• May provide informal guidance and support to more junior team members
• Provides solutions to problems in situations that are atypical or infrequently occurring based on existing precedents or procedures
• Impacts the quality of own work and its contribution to the team
• Uses communication skills to regularly exchange information

Compensation can differ depending on factors including but not limited to the specific office location, role, skill set, education, and level of experience. UST provides a reasonable range of compensation for roles that may be hired in various U.S. markets as set forth below.

Compensation Range: $36,000-$54,000

Since 1999, UST has worked side by side with the world's best companies to make a powerful impact through transformation. Headquartered in the United States, UST is powered by technology, driven by AI, inspired by people, and led by our purpose, we partner with our clients from design to operation. Our AI-driven digital solutions, proprietary platforms, engineering, R&D, products, and innovation ecosystem turn core challenges into impactful, disruptive business outcomes.

With deep industry knowledge and a future-ready mindset, we infuse expertise, innovation, and agility into our clients' organizations-delivering measurable value and positive lasting change for them, their customers, and communities around the world. Together, with 30,000+ employees in 30+ countries, we build for boundless impact-touching billions of lives in the process. Visit us at .

Full-time, regular employees accrue a minimum of 10…