Executive Assistant

Working title:

Executive Assistant
Class title:
Executive Assistant III
Posting No.: 0521-26
Opening Date: 05/21/2026
Closing Date:
Open Until Filled

Location:

Bush Building, 1801 Congress Ave., Austin, TX 78701
Class Code: 0164
FLSA:
Admin-Exempt
Salary Group/Salary: B21, $70,980.00 – $82,000.08/yr.
Division:
Executive/Licensing and Regulatory Services
Number of positions: 1

Performs advanced (senior-level) professional assistance work for the Deputy Executive Director of Licensing & Regulatory Services and other executives in the Executive Office. Work involves high-level, responsible administrative support as it relates to the agency’s administrative, legislative, regulatory, planning, staffing, budgetary and fiscal activities. Work may involve assisting agency executives in the development and implementation of the agency’s appropriation requests, operating budgets, performance measure reports, legislative programs, service quality initiatives, and with internal and external communication programs.

The Executive Assistants are the primary reception contacts for the Executive Office. Work requires frequent contact with employees, the public, commissioners, governor appointees, elected officials, and constituents. Works under limited supervision with considerable latitude for the use of initiative and independent judgment with an expectation of discretion and initiative. This position reports to the Deputy Executive Director of Licensing & Regulatory Services.

• Provides highly advanced administrative and technical assistance to agency executives.
• Manages calendars, email correspondence, meetings, and other activities on behalf of the Deputy Executive Director of Licensing & Regulatory Services and other executives in the Executive Office.
• Responsible for the planning, coordinating, developing, and compiling of presentation materials, legislative documents, and various reports. Provides support in the compilation and preparation of the agency’s Strategic Plan.
• Prepares correspondence, reports, studies, forms, and documents. Provides technical guidance and advice on administrative matters to agency executives, management, or other staff.
• Greets and directs visitors to the Executive Office and appropriately routes phone calls and emails.
• Oversees and is responsible for the compilation and interpretation of data, in making calculations and preparing reports, manuals and publications.
• Supports the Commission, including the preparation of meeting materials, handling meeting logistics, travel arrangements and vouchers, and communications with Commission members.
• Coordinates and manages meetings, activities and/or work with staff, governmental agencies, advisory boards, and other interested parties.
• Develops, revises, interprets, reviews, and communicates administrative policies, procedures, standards and methods, and evaluates their effectiveness.
• Oversees and coordinates calendars for the public meeting rooms.
• Maintains strict confidentiality regarding agency information.
• Completes travel vouchers for the Deputy Executive Director of Licensing & Regulatory Services and other executives in the Executive Office.
• Provides friendly, caring service to citizens and employees of the agency.
• Demonstrates a spirit of teamwork, offering positive and constructive ideas, encouragement, and support to other members of the staff and team, while upholding the agency’s core values.
• Serves as a liaison between agency staff and executive office, communicating agency objectives, tasks, and executive decisions to staff.
• Complies with division and/or agency training requirements.
• Keeps management appropriately informed of ongoing activity and critical matters affecting the operation and…