Executive Administrative Assistant

Codeword is a dynamic communication agency dedicated to helping brands craft breakthrough communications, compelling content, and engaging community experiences. Our team comprises talented writers, editors, designers, strategists, videographers, public relations experts, and traditional marketers who work collaboratively to deliver exceptional results. Trusted by an impressive roster of global brands, we specialize in launching startups, executing multi-channel campaigns, expanding user bases, and leading comprehensive PR and marketing initiatives.

As storytellers and brand engineers, we thrive on big ideas that serve meaningful purposes. Codeword operates as a remote-first agency with physical offices in New York City and San Francisco, which employees are not required to visit. We are proud to be part of the global WE Communications family.

Codeword is a dynamic communication agency dedicated to helping brands craft breakthrough communications, compelling content, and engaging community experiences. Our team comprises talented writers, editors, designers, strategists, videographers, public relations experts, and traditional marketers who work collaboratively to deliver exceptional results. Trusted by an impressive roster of global brands, we specialize in launching startups, executing multi-channel campaigns, expanding user bases, and leading comprehensive PR and marketing initiatives.

As storytellers and brand engineers, we thrive on big ideas that serve meaningful purposes. Codeword operates as a remote-first agency with physical offices in New York City and San Francisco, which employees are not required to visit. We are proud to be part of the global WE Communications family.

We are seeking an experienced administrative professional to provide executive-level support to our leadership team while delivering comprehensive operational assistance to our broader organization. This role serves as the operational backbone of the agency, connecting executive leadership with cross-functional internal teams and external partners to ensure smooth daily operations, efficient scheduling, and seamless execution of team initiatives. The ideal candidate will be highly organized, proactive, and an excellent communicator, capable of managing competing priorities and maintaining strict confidentiality.

This contractor position will begin in November 2026 and continue through April 2027.

• 3 to 7 years of experience in administrative, operations, executive assistant, or project coordination roles
• Exceptional organizational skills with strong attention to detail and follow-through
• Proactive and resourceful mindset with the ability to anticipate needs and act accordingly
• Experience supporting senior leadership and managing multiple priorities simultaneously
• Strong verbal and written communication skills to confidently interact with coworkers, clients, and leadership
• Comfortable giving and receiving constructive feedback to maintain momentum
• Ability to maintain strict confidentiality regarding sensitive organizational and personnel matters
• Experience coordinating complex calendars, meetings, and travel logistics
• Familiarity with planning team meetings, offsites, onboarding processes, and maintaining shared documentation

• Manage complex calendar scheduling for executive leadership, resolving conflicts and prioritizing meetings
• Prepare executive correspondence, briefing documents, agendas, and presentation materials
• Collaborate with local team members to coordinate travel itineraries for executives
• Gather and consolidate regional content to support leadership communications
• Act as the primary liaison and gatekeeper for leadership, managing…